Accounts Receivable Billing Administrator

Sargent Electric Company; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Sargent Electric Company in Pittsburgh, PA is seeking an Accounts Receivable Billing Administrator to support project invoicing and collections across our construction portfolios. You will manage customer setups in ERP, prepare invoices, monitor payment deadlines, and maintain project files while upholding policy compliance and teamwork.

The role requires 5+ years in construction billing, strong MS Office skills, and excellent organizational and communication abilities.

Qualifications

• Minimum 5 years experience in the construction billing industry.
• Associates degree or equivalent.
• Working knowledge of project accounting and administrative policies and procedures.
• Effective organizational skills, attention to detail and high level of accuracy in preparing and entering information.
• Proficiency with Microsoft Office applications, including the ability to type.
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.

Responsibilities

• Assist with project startup and perform specific tasks required defined by the assigned project’s needs
• Support with customer and job set up in the ERP system
• Create and submit invoices to customers
• Follow up with customer when approaching payment deadlines
• Compile and submit certified payroll and waivers as required
• Lead efforts for collections and customer payments
• Maintain all accounting records and project files per Document Control Policy to ensure easy accessibility of information by project staff and other Company personnel
• Understand and support all Company policies and procedures and follow/communicate accordingly
• Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any. Communicate accordingly to management
• When appropriate, participate in, and actively support, all Company training, safety and management development initiatives
• Any additional duties and responsibilities as delegated by Sargent Electrical Management

Skills

Construction billing

MS Office

Communication

Time management

Attention to detail

Team player

ERP System

Education

Associates degree or equivalent

Tools

ERP System

AIA documentation

Certified Payroll Reporting

Job description

ACCOUNTS RECEIVABLE BILLING ADMINISTRATOR

Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers.

We support the breadth of client needs — from routine 24/7 service and emergency restoration to their largest and most complex projects. Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors.

We are seeking an Accounts Receivable Billing Administrator to support our Pittsburgh, PA office.

WHAT YOU'LL DO:

• Assist with project startup and perform specific tasks required defined by the assigned project’s needs
• Support with customer and job set up in the ERP system
• Create and submit invoices to customers
• Follow up with customer when approaching payment deadlines
• Compile and submit certified payroll and waivers as required
• Lead efforts for collections and customer payments
• Maintain all accounting records and project files per Document Control Policy to ensure easy accessibility of information by project staff and other Company personnel
• Understand and support all Company policies and procedures and follow/communicate accordingly
• Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any. Communicate accordingly to management
• When appropriate, participate in, and actively support, all Company training, safety and management development initiatives
• Any additional duties and responsibilities as delegated by Sargent Electrical Management

WHAT YOU'LL BRING:

• Minimum 5 years experience in the construction billing industry
• Associates degree or equivalent
• Working knowledge of project accounting and administrative policies and procedures
• Effective organizational skills, attention to detail and high level of accuracy in preparing and entering information
• Proficiency with computers, particularly Microsoft Office applications, including the ability to type
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals
• Ability to work efficiently under tight timeframes, responds to requests in a timely manner, and communicates effectively as a team player
• Understanding of the importance of multi-tasking

PREFERRED QUALIFICATIONS:

• Experience with AIA documentation
• Certified Payroll Reporting experience a plus

WHY JOIN SARGENT?

• Established, growing company with a strong industry reputation
• Collaborative, team-driven environment
• Competitive compensation based on experience
• Potential for hybrid work schedule with work from office required for key meetings, to establish business relationships, and manage assigned opportunities

EQUAL OPPORTUNITY EMPLOYER

Sargent Electric Company is committed to providing equal employment opportunities to all qualified individuals in accordance with applicable federal, state, and local laws.