Accounts Receivable Billing Administrator

Sargent Electric; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive compensation

Job summary

Sargent Electric is seeking an Accounts Receivable Billing Administrator for our Pittsburgh, PA office. This role supports project accounting, customer invoicing, and collections to ensure timely cash flow across our electrical and specialty contracting operations.

The ideal candidate will have at least 5 years of construction billing experience, an associate degree or equivalent, and proficiency with ERP systems and MS Office.

Qualifications

• 5+ years in construction billing.
• Associates degree or equivalent.
• Experience with project accounting and administrative policies.
• Proficiency with MS Office and data entry accuracy.
• Strong interpersonal and verbal communication.
• Ability to multi-task and meet deadlines.

Responsibilities

• Assist project startup tasks as defined.
• Set up customers and jobs in the ERP system.
• Create and submit invoices to customers.
• Follow up on payments before deadlines.
• Compile payroll and waivers as required.
• Lead collections and customer payments.
• Maintain accounting records and project files.
• Adhere to company policies and procedures.
• Participate in training and safety initiatives.
• Perform additional duties as delegated.

Skills

Billing experience

Organizational skills

Attention to detail

MS Office

Communication

Team player

Education

Associates degree or equivalent

Tools

ERP system

Job description

ACCOUNTS RECEIVABLE BILLING ADMINISTRATOR

Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers.

We support the breadth of client needs — from routine 24/7 service and emergency restoration to their largest and most complex projects. Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors.

We are seeking an Accounts Receivable Billing Administrator to support our Pittsburgh, PA office.

WHAT YOU'LL DO:

• Assist with project startup and perform specific tasks required defined by the assigned project’s needs.
• Support with customer and job set up in the ERP system.
• Create and submit invoices to customers.
• Follow up with customer when approaching payment deadlines.
• Compile and submit certified payroll and waivers as required.
• Lead efforts for collections and customer payments.
• Maintain all accounting records and project files per Document Control Policy to ensure easy accessibility of information by project staff and other Company personnel.
• Understand and support all Company policies and procedures and follow/communicate accordingly.
• Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any. Communicate accordingly to management.
• When appropriate, participate in, and actively support, all Company training, safety and management development initiatives.
• Any additional duties and responsibilities as delegated by Sargent Electrical Management

WHAT YOU'LL BRING:

• Minimum 5 years experience in the construction billing industry
• Associates degree or equivalent
• Working knowledge of project accounting and administrative policies and procedures.
• Effective organizational skills, attention to detail and high level of accuracy in preparing and entering information.
• Proficiency with computers, particularly Microsoft Office applications, including the ability to type.
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.
• Ability to work efficiently under tight timeframes, responds to requests in a timely manner, and communicates effectively as a team player.
• Understanding of the importance of multi-tasking.

PREFERRED QUALIFICATIONS:

• Experience with AIA documentation
• Certified Payroll Reporting experience a plus

WHY JOIN SARGENT?

• Established, growing company with a strong industry reputation
• Collaborative, team-driven environment
• Competitive compensation based on experience
• Potential for hybrid work schedule with work from office required for key meetings, to establish business relationships, and manage assigned opportunities.

EQUAL OPPORTUNITY EMPLOYER

Sargent Electric Company is committed to providing equal employment opportunities to all qualified individuals in accordance with applicable federal, state, and local laws.