Accounts Receivable Associate

Tennessee Board of Regents; Missouri; On-site; USD 38,000 - 52,000; Full time

Job summary

The Tennessee Board of Regents, via TCAT-Jackson in Fiscal Services, invites applications for an Accounts Receivable Associate. The role coordinates collection of outstanding receivables, processes financial aid funds, and manages daily cash handling.

The ideal candidate holds a technical diploma (Associate’s degree preferred) and has at least one year in accounts receivable or related financial operations, with preference for post-secondary experience.

Qualifications

• Requires a technical diploma with preference for an Associate’s degree.
• Minimum of one year of experience in accounts receivable, accounting, bookkeeping, or related financial operations.
• Three years of experience working in a post-secondary institution is preferred.

Responsibilities

• Coordinate the collection of outstanding receivables, including delinquent accounts and returned checks.
• Process, verify, and distribute financial aid funds in accordance with policies and procedures.
• Manage payment receipting activities and daily cash handling functions.
• Prepare and distribute invoices for accounts receivable billing.
• Prepare and process journal entries related to cash management, payment receipting, and account adjustments for students and other entities.
• Coordinate and monitor student charges for third-party funding sources and related programs.
• Facilitate and coordinate student purchases with approved external vendors.
• Prepare and process cash and credit card deposits for bookstore and registration operations.
• Post bookstore charges and payments accurately to student accounts.
• Apply payments, adjustments, and credits to student and third-party accounts, ensuring accuracy and timeliness.
• Prepare invoices and billing documentation for Special Industry training contracts and related services.
• Monitor returned checks and initiate appropriate collection and recovery efforts.
• Maintain accurate financial records and provide support for audits, reconciliations, and reporting requirements.

Skills

Communication skills

Multitasking

Organizational skills

Customer service

Education

Technical diploma

Associate’s degree preferred

Job description

Title: Accounts Receivable Associate

Employee Classification:Clerical & Secretarial

Institution:TCAT-Jackson

Department: Fiscal Services

Campus Location: TCAT Jackson

Job Summary

• Coordinate the collection of outstanding receivables, including delinquent accounts and returned checks.
• Process, verify, and distribute financial aid funds in accordance with established policies and procedures.
• Manage payment receipting activities and daily cash handling functions.
• Prepare and distribute invoices for accounts receivable billing.
• Prepare and process journal entries related to cash management, payment receipting, and account adjustments for students, agencies, bookstores, and other entities.
• Coordinate and monitor student charges for third-party funding sources and related programs.
• Facilitate and coordinate student purchases with approved external vendors.
• Prepare and process cash and credit card deposits for bookstore and registration operations.
• Post bookstore charges and payments accurately to student accounts.
• Apply payments, adjustments, and credits to student and third-party accounts, ensuring accuracy and timeliness.
• Prepare invoices and billing documentation for Special Industry training contracts and related services.
• Monitor returned checks and initiate appropriate collection and recovery efforts.
• Maintain accurate financial records and provide support for audits, reconciliations, and reporting requirements.
• Perform other related duties as assigned.

Minimum Qualifications

• Requires a technical diploma, Associate’s degree preferred.
• Minimum of one (1) year of experience in accounts receivable, accounting, bookkeeping, or related financial operations.
• Three years of experience working in a post-secondary institution is preferred.

Knowledge, Skills, and Abilities

• Evidence of excellent communication and computer skills.
• Ability to multitask.
• Possess organizational skills with attention to detail and accuracy.
• Exceptional customer service skills.