Accounts Receivable

Comfort Systems USA (Arkansas); North Little Rock (AR); On-site; USD 42,000 - 54,000; Full time

Job summary

Comfort Systems USA Arkansas is seeking a detail-oriented accounts support professional to manage receivables, payables, and general office tasks. The role involves billing, lien waivers, collections, and payments through our Clover portal, along with maintaining AP and GL in COINS.

The position includes front desk coverage and coordinating customer communications to ensure accurate, timely financial reporting and responsive service to contractors and clients.

Qualifications

• Prepare and submit monthly billings to general contractors.
• Manage lien waivers and understand different waiver types.
• Collect on past-due invoices using aging report.
• Process credit card payments via Clover portal.
• Generate monthly customer statements by mail or email.

Responsibilities

• Process subcontractor invoices for open jobs and enter them into COINS.
• Maintain AP spreadsheets and reconcile with GL.
• Reconcile monthly billings and payables to the GL in COINS.
• Provide front desk coverage during lunch or receptionist absence.
• Answer phones, greet visitors, and provide general office support.

Skills

Accounts Receivable

Accounts Payable

COINS

Clover portal

Credit & collections

Front desk/Office support

Tools

COINS

Clover

Job description

Key Responsibilities

• Accounts Receivable (AR):
  • Prepare and submit progressive monthly billings to general contractors.
  • Process and manage lien waivers (familiarity with different types of waivers is helpful).
  • Manage collections for service accounts, including calling and emailing customers regarding past-due invoices using the aging report.
  • Process customer credit card payments through our Clover online portal.
  • Generate and distribute monthly customer statements by mail or email.
• Accounts Payable (AP):
  • Process subcontractor invoices for open jobs.
  • Enter invoices into COINS and maintain AP spreadsheets.
  • Reconcile and balance AP with the general ledger.
• General Ledger & Financial Support:
  • Reconcile monthly billings and payables to the GL in COINS.
  • Assist with maintaining accurate financial records and reports.
• Front Desk Coverage:
  • Provide coverage for the front desk during lunch breaks or when the receptionist is out.
  • Answer phones, greet visitors, and provide general office support as needed.

Comfort Systems USA Arkansas is a leading provider of mechanical, plumbing, and HVAC services, committed to excellence, safety, and customer satisfaction. Our team is dedicated to delivering innovative solutions while fostering a collaborative and supportive work environment. Join us and be part of a team that values integrity, growth, and safety.