Accounts Receivable

ShredSupply, Inc.; Airway Heights (WA); On-site; USD 31,684 - 35,817; Full time

Job summary

Shredfast, Inc. in Airway Heights, WA is seeking an Accounts Receivable Specialist to manage full-cycle AR, maintain customer accounts, and process payments. This role supports transportation compliance, including DOT reporting, and collaborates with multiple departments to ensure accurate invoicing and documentation.

The position requires strong organizational skills, attention to detail, and the ability to work independently. Competitive benefits accompany a full-time day shift.

Qualifications

• High school diploma required; associate degree or relevant coursework preferred.
• 2+ years of accounting, receivable, or related experience preferred.
• Knowledge of DOT compliance regulations is a plus.
• Proficient in Microsoft Office (Excel, Word).
• Strong problem-solving and troubleshooting abilities.
• Excellent communication and organizational skills.
• Self-motivated with ability to work independently and under supervision.
• Strong attention to detail and ability to prioritize in a fast-paced environment.

Responsibilities

• Perform full-cycle accounts receivable, including creating and maintaining customer accounts and truck files.
• Maintain parts invoicing and verify pricing; receive and process daily payments and daily deposits.
• Run monthly customer statements and A/R aging reports; follow up on past-due accounts (30+ days).
• Prepare invoices for new, refurbished, rental, and body swap trucks and maintain ledger and reporting.
• Work with A/P to verify shipment costs and reconcile transactions; assist with month-end close and reporting.
• Support operations and transportation compliance, including DOT filings and import documentation.

Skills

Attention to detail

Communication

Self-motivated

Independent worker

Organizational skills

Education

High school diploma

Associate degree or coursework preferred

Tools

Microsoft Office

Excel

Word

Job description

Description

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Shredfast, Inc.’s Accounts Receivable Specialist will be based out of our facility in Airway Heights, WA. This position works under the supervision of company ownership and plays a key role in supporting the company’s financial and operational processes.

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The Accounts Receivable Specialist is responsible for full-cycle accounts receivable functions, maintaining customer accounts, processing and collecting payments, and supporting transportation compliance requirements, including DOT reporting. This role requires a high level of organization, professionalism, and attention to detail.

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Pay & Schedule

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Pay Range: $23.00 – $26.00/hr DOE
Status: Full-time
Shift Schedule: Monday to Friday / 7:00am – 3:30pm
Overtime: Available as needed

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Requirements

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Duties and Responsibilities

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• Perform full-cycle accounts receivable, including:
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• Create and maintain customer accounts and truck files
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• Maintain parts invoicing and verify pricing
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• Receive and process daily payments, including deposits and wire transfers
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• Run monthly customer statements and A/R aging reports
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• Follow up on past-due accounts (30+ days) with professional communication
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• Prepare invoices for new, refurbished, rental, and body swap trucks
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• Maintain Iron Mountain monthly ledger and related reporting
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• Work with A/P to verify shipment costs and reconcile transactions
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• Support operations and transportation compliance, including:
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• Maintain production schedule (input new builds and updates)
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• Prepare work orders for shop production
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• Track company tow truck for IFTA, IRP, permits, and DOT filings (IFTA, IRP, UCR, MCS-150)
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• Serve as point of contact for Canadian & U.S. import documentation
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• Maintain company records and assets, including:
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• Equipment and inventory records
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• Dealer plates and locations
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• Spare key tracking for all trucks
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• Warranty work documentation
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• Truck and van body paperwork for customers and finance companies
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• Collaborate across departments:
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• Assist sales with customer inquiries and expiring orders
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• Work with marketing on training materials
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• Communicate with internal teams regarding orders, invoicing, and documentation
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• Assist with month-end close processes and reporting
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• Perform general administrative, filing, and recordkeeping tasks
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• Other duties as assigned
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Requirements

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• High school diploma required; associate degree or relevant coursework preferred
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• 2+ years of accounting, receivable, or related experience preferred
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• Knowledge of DOT compliance regulations is a plus
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• Proficient in Microsoft Office (Excel, Word)
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• Strong problem-solving and troubleshooting abilities
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• Excellent communication and organizational skills
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• Self-motivated with ability to work independently and under supervision
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• Strong attention to detail and ability to prioritize in a fast-paced environment
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• Dependable transportation required
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Additional Information

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All applicants must be able to pass a pre-employment drug screen and background check.

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Shredfast, Inc. offers medical, dental, life insurance, 401k, short-term disability, vacation hours, and company-sponsored events. Shredfast, Inc. is an at-will employer; however, a probationary period applies for benefits eligibility.

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Equal Employment Opportunity

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We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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Veteran Friendly Employer:

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Shredfast values the leadership, teamwork, and integrity veterans bring to our workplace and encourages veterans to apply.