Accounts Payable, Time and Expense

SpectrumCareers; Washington (District of Columbia); Hybrid; USD 41,000 - 45,000; Full time

Job summary

SpectrumCareers is seeking a detail-oriented T&E and Corporate Card Administrator for a hybrid role in Washington, DC. You will guide employees on travel and expense policies, audit T&E reports, and manage the corporate card program to ensure timely reimbursements.

The role requires hands-on experience with Concur, PeopleSoft, and ServiceNow, with a focus on compliance and efficient processes to support a growing organization.

Qualifications

• Experience handling travel, expense, and corporate card matters.
• Proficient with Travel & Expense policies and procedures.
• Strong attention to detail and accuracy in expense reporting.

Responsibilities

• Provide exceptional customer service to employees regarding travel, expense, and corporate card matters.
• Serve as a subject matter expert on Travel & Expense (T&E) and Corporate Card policies.
• Resolve reimbursement inquiries submitted through the ServiceNow portal by identifying, prioritizing, and escalating issues as needed.
• Assist employees with processing credits and refunds for canceled travel.
• Review, audit, and approve T&E reports to ensure accuracy, compliance, and timely reimbursement.
• Monitor unsubmitted expense reports in Concur and follow up with employees as necessary.
• Process failed Concur reports directly in PeopleSoft.
• Review gift expenses monthly and prepare reports for Payroll.
• Help administer the Corporate Card program, including processing new applications and card changes.
• Deactivate corporate cards for terminated employees and ensure timely submission of final expense reports.
• Perform monthly reconciliations of active cardholders against the employee roster.
• Monitor reimbursement activity for potential card upgrades or downgrades based on platinum card thresholds.
• Support the annual platinum card renewal and reconciliation process.
• Submit new employee setup and modification requests to facilitate reimbursements.
• Process Employee Tuition Reimbursement requests in PeopleSoft.
• Process Employee Payroll Failures in PeopleSoft

Skills

Customer service

Problem solving

Attention to detail

Interpersonal skills

Tools

Concur

PeopleSoft

ServiceNow

Job description

How would you like to join a team of close-knit professionals who get along well and enjoy their work? Led by a positive leader that is really great to work for as well. If so, please consider this T&E role.

This role pays $30-$33/hr. and is hybrifd in Washington, DC

Job Responsibilities

Employee Support & Customer Service

• Provide exceptional customer service to employees regarding travel, expense, and corporate card matters.
• Serve as a subject matter expert on Travel & Expense (T&E) and Corporate Card policies.
• Resolve reimbursement inquiries submitted through the ServiceNow portal by identifying, prioritizing, and escalating issues as needed.
• Assist employees with processing credits and refunds for canceled travel.

Travel & Expense (T&E) Administration

• Review, audit, and approve T&E reports to ensure accuracy, compliance, and timely reimbursement.
• Monitor unsubmitted expense reports in Concur and follow up with employees as necessary.
• Process failed Concur reports directly in PeopleSoft.
• Review gift expenses monthly and prepare reports for Payroll.

Corporate Card Program Management

• Help administer the Corporate Card program, including processing new applications and card changes.
• Deactivate corporate cards for terminated employees and ensure timely submission of final expense reports.
• Perform monthly reconciliations of active cardholders against the employee roster.
• Monitor reimbursement activity for potential card upgrades or downgrades based on platinum card thresholds.
• Support the annual platinum card renewal and reconciliation process.

System & Process Management

• Submit new employee setup and modification requests to facilitate reimbursements.
• Process Employee Tuition Reimbursement requests in PeopleSoft.
• Process Employee Payroll Failures in PeopleSoft