Travel Specialist

Russell Tobin; United States; Remote; USD 34,440 - 35,817; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee discounts with preferred vendors

Job summary

A staffing and consulting firm is seeking a Travel & Expense Specialist to manage travel and expense functions. This remote role involves policy compliance, process automation, and collaboration with cross-functional teams. Ideal candidates will have 2–5 years experience in travel administration, proficiency in T&E tools, and project management skills. Competitive benefits offered, including healthcare and retirement plans.

Qualifications

• 2–5 years of travel administration and analytical experience.
• Experience with T&E tools such as Concur, Navan.
• Project management and contract review experience.

Responsibilities

• Manage ticketing system requests and documentation.
• Enforce T&E policies and provide training.
• Oversee travel requests and event planning.
• Support procurement policy compliance and audits.

Skills

Travel administration experience

Analytical skills

Project management

Experience with ticketing systems

Education

Bachelor’s degree in Business or related field

4+ years of Travel Operations experience

Tools

Concur

Oracle Fusion/Cloud

ServiceNow

Tableau

Job description

Overview

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $26.00/hr

Direct message the job poster from Russell Tobin

Job Details

Job Title: Travel & Expense Specialist

Location: (REMOTE) EST and CST zone preferred

Employment Type: 6+ Months of Contract opportunity

Job Description

We’re seeking a Travel & Expense (T&E) Specialist to join our Source-to-Pay (S2P) team. This fast-paced role supports travel, events, procurement, and expense functions. The specialist will drive process automation, policy compliance, and operational efficiency while collaborating with finance, legal, and cross-functional teams.

Key Responsibilities

• Travel, Events, and Expenses (80%)
  • Manage ticketing system requests and maintain updated documentation.
  • Enforce T&E policies and provide employee training.
  • Oversee TMC travel requests (guest invitations, group travel, VIPs, visas).
  • Support offsite/event planning (hotel room blocks, contracts, payments, attendee lists).
  • Review and reconcile P-card payments and credit card transactions.
  • Conduct audits of Concur/Uber transactions for compliance.
  • Facilitate onboarding/offboarding of employees for T&E functions.

• Procurement (10%)
  • Support procurement policy compliance and internal audits.
  • Manage supplier onboarding in Oracle Fusion ERP.
  • Oversee purchasing module activities (POs, change orders, payments).
  • Administer contracts (SOWs, order forms, sponsorship agreements).

• Transformation & Analytics (10%)
  • Identify opportunities for automation (UIPath, Oracle Analytics Cloud).
  • Analyze data and generate actionable insights to optimize operations.
  • Benchmark industry best practices to drive improvements.

Requirements

Work Experience:

• 2–5 years of travel administration and analytical experience.
• Experience with ticketing systems and T&E tools (e.g., Navan, Concur, Everbridge).
• Project management and contract review experience.

Education:

• Bachelor’s degree in Business, Supply Chain, or a quantitative field (preferred).
• OR 4+ years of proven Travel Operations experience.

Tools & Systems:

• Ticketing: ServiceNow
• Expense & Credit Cards: Concur, Forma, Conferma, BOA Gram
• Business Tools: G-Suite, Slack, Zoom
• Analytics: Oracle Analytics Cloud, Tableau, Alteryx
• Procurement: Oracle Fusion/Cloud, ScoutRFP, Globality

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Note: This job description reflects the current requirements and may be subject to change at any time.