Accounts Payable Technician

State of South Carolina; Kingstree (SC); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Paid vacation and sick leave

Telecommuting options

Job summary

Williamsburg Technical College in South Carolina seeks an accounts payable professional to manage payments, vouchers, and tax reporting. The role ensures invoices are processed timely, checks are issued with proper remittance, and year-end 1099s are prepared.

Responsibilities include budget verification, refunds, and audit-ready filing, with opportunities to contribute to institutional reports and committee work. Strong accuracy and compliance are essential.

Qualifications

• High school diploma and experience in entry-level accounting or bookkeeping.
• Bachelor's degree may substitute for required work experience.
• Experience with accounts payable, invoices, and payment cycles.
• Familiarity with tax forms and 1099 reporting.

Responsibilities

• Handle accounts payable files and create vouchers for invoice payments per laws and regulations.
• Print checks, match with invoices and purchase orders, mail checks with remittance advice.
• Prepare year-end 1099 tax forms and reports; manage college's investment accounts.
• Verify invoices qualify for direct payment; verify funds are available and correct tax rates.
• Process student refunds; assist with drop/add forms and notify correct personnel of discrepancies.
• Write checks timely; post totals to ledgers; maintain audit files for audits.
• Assist with receptionist duties and facilities paperwork (energy reports, inventory reconciliation).
• Serve on college committees and assist department with institutional reports.

Skills

Accounts payable

Bookkeeping

Budget verification

Tax compliance

Education

High school diploma

Job description

Job Responsibilities

• Responsible for accounts payable files and creating vouchers for invoice payments according to established laws and regulations. Prints accounts payable checks and matches checks with appropriate invoices and purchase orders. Mails checks with appropriate remittance advice and maintains related voucher file. Prepares year end 1099 tax forms and reports. Manages the college's investment accounts.
• Responsible for invoices qualifying for direct payment and general ledger account to be charged. Verifying budgeted funds are available. Verifies invoices are taxed at the appropriate rate. Calculates quarterly use sales tax payable and maintains file for reporting.
• Responsible for student refunds in accordance with federal and state laws as verified and approved through authorizing departments within the college. Responsible for ensuring drop/add forms are processed correctly and informing proper personnel of any discrepancies for corrections.
• Responsible for checkwriting on a timely basis ensuring requested deadlines are met, post totals to ledgers and journals. Maintain Accounts Payable files as required for auditing purposes to reflect daily, monthly, and year to date amounts for federal, state, and special grants accounts. Ensure voided checks have proper backup documentation. Research checks not clearing account within appropriate timeframe to ensure completion of check process.
• Participates with student registration and general public assistance. Aides in receptionist duties to include, but not limited to, phones, cashier, mail service, etc. Responsible for compiling necessary documentation for facilities department to include, but not limited to energy report and inventory reconciliation.
• Serve on college committees and assist department with institutional effectiveness reports. Performs other duties as required.

Minimum And Additional Requirements

A high school diploma and experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for for required work experience.

Additional Comments

Williamsburg Technical College is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), national origin, age (40 or older), disability, or genetic information. For inquiries regarding the non-discrimination policies, or if an accommodation is needed to participate in the application process, please contact, Sydney Roberts, Human Resources Manager, at 843-355-4122.ay be substituted for required work experience

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.