Administrative Assistant

State of South Carolina; Bishopville (SC); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan options

Paid vacation

Sick leave

Telecommuting options

Flexible work schedules

Job summary

State of South Carolina is seeking personnel to support district and county operations with a focus on administrative and accounting tasks. The role involves handling communications, processing payments, and maintaining financial and policy records across county offices.

The position emphasizes accuracy, confidentiality, and adherence to university and state procedures, with opportunities for involvement in program materials and reporting processes.

Qualifications

• High school diploma required; related work experience preferred.
• Bachelor's degree may substitute for related experience.

Responsibilities

• 40% Administrative Support: Manage daily office operations, greet visitors, and prepare general and confidential correspondences.
• 40% Accounting Support: Process daily accounting transactions, assist with grants and revenue funds, coordinate deposits.
• 10% Reporting: Produce financial reports using available queries and ensure monthly reports are reviewed and approved.
• 10% Filing: Maintain Civil Rights and policy files; ensure mileage logs for vehicle use accountability.

Education

High school diploma

Bachelor's degree may substitute related experience

Job description

Job Responsibilities

• 40% Administrative Support: Manages daily office operations including telephone call and visitors Provides administrative support to the District Director the County Coordinator and all county staff including preparing general and confidential correspondences such as news articles reports and program materials.
• 40% Accounting Support: Processes daily accounting transactions including payables reimbursements and invoices Serves as credit card liaison and requisitioner in CU buyWays Prepares receipts of grant gift and revenue funds according to university policies and procedures Coordinates deposits with second assigned person and ensures deposit information is accurate and provided to CAFLS Business Office.
• 10% Reporting: Provides financial reports utilizing CUBS queries for monthly reports to professional staff Reconcile non grant budget Status Reports and revenue reports monthly Ensure reports are reviewed and approved by District Director.
• 10% Filing: Maintain current files pertaining to Extension policies and procedures including Civil Rights files subject to federal audit Set up and ensure mileage logs are utilized by drivers in all county assigned state or federal vehicles for vehicle use accountability

Minimum And Additional Requirements

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.