Accounts Payable Team Leader

Rogerson Brand; Boston (MA); On-site; USD 65,000 - 73,000; Full time

Job summary

Rogerson Communities in Roslindale, MA is seeking an Accounts Payable Team Leader to oversee day-to-day A/P workflows and ensure timely check runs.

You will mentor staff, manage invoices, perform month-end close, and coordinate with vendors and the Controller on process improvements; Yardi proficiency is essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• High-volume A/P experience including 1099 filing experience.
• Proficiency with Yardi and vendor management.

Responsibilities

• Oversee day-to-day A/P workflows to meet weekly check runs.
• Mentor staff and review invoices, payments, and month-end close.
• Collaborate with Controller on process improvements and system upgrades.
• Ensure accurate vendor records and timely payments.
• Train new hires and support year-end 1099 processing.
• Liaise with IT on system upgrades and error resolution.
• Produce 1099 forms by year end and manage related communications.

Skills

Yardi

Accounts Payable

Vendor management

Team leadership

Education

Bachelor’s degree or equivalent

Job description

Rogerson Communities
Boston, MA 02131, USA

Description

POSITION: Accounts Payable Team Leader
SUPERVISOR: Controller
LOCATION: Roslindale, MA
FLSA STATUS: Exempt

Compensation: $65,000-$73,000 DOE

Position Overview:

The Accounts Payable Team Leader will be responsible for insuring the day to day Accounts Payable (A/P) workflows are being performed as required to meet the weekly check run. The duties include, mentoring staff, overlooking the processing of invoices, check runs, month end close, working closely with vendors, communicating the need for new processes and procedures to the Controller, assisting general accounting where needed, helping with system upgrades, reviewing system errors, and other special projects. The environment is fast paced, high volume and the staff is highly interactive.

Specific Responsibilities:

• Demonstrate strong proficiency in Yardi, including invoice processing, batch management, approval workflows, vendor maintenance, payment processing, recurring entries, and A/P reporting.
• Monitor Yardi workflows to identify bottlenecks, posting delays, system errors, and outstanding transactions requiring follow-up.
• Review system-generated reports to identify discrepancies, unusual transactions, and opportunities to improve processing accuracy and efficiency.
• Troubleshoot Yardi issues and coordinate with internal IT and accounting system support teams to resolve errors and recurring system problems.
• Assist with system upgrades, testing, maintenance, workflow enhancements, and implementation of improved procedures.
• Ensure staff consistently follow established Yardi processes and maintain accurate transaction records.
• Ensures timely payments of assigned property vendor invoices and expense vouchers. Maintains accurate records and control reports.
• Works with Controller to insure work load is properly balanced and department is adequately covered.
• Liaison between the company and vendors, as well as property management staff.
• Manages rotation of monthly closing of A/P records and posting of month end information. Ensures balances tie out. Rolls periods forward.
• Trains employees to enhance their performance, development, and work product.
• Contributes to year end evaluations for employees and provides recommendations.
• Works with internal IT as well as accounting system IT teams on system upgrades and maintenance.
• Produces all 1099 forms at year end within required deadlines. This includes ordering and maintaining proper forms to be sure the supplies needed are on hand. Responsible for communicating with the IRS on 1099 vendor issues and resolving them.
• Train and integrate all new hires/temporary help.
• Responsible for maintaining online vendor payments for utilities, standardizing online log in process and keeping all logins current.
• Responsible for oversight of all recurring entries for all properties.
• Insure A/P postage invoices are processed at each month end.
• Other duties as assigned.

Required Education/Experience: Basic Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Strong personal computer and business solutions software skills.
• High volume A/P experience including 1099 filing experience.

Desired Attributes:

• Strong interpersonal skills for interacting with accountants, vendors, and property management.
• Excellent verbal communication skills with customer service approach to work.
• Solutions oriented and willing to adapt to changes in process.
• Strong analytical and problem solving skills.
• Good planning and organizational skills to balance and prioritize work.

Functional Qualifications:

The main functions of this position can be performed sitting or standing at a desk. Occasional lifting of boxes less than 20 lbs and ability to grasp and file papers required.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.