Accounts Payable Supervisor: Lead & Optimize Payments

Chesapeake Regional Healthcare; Chesapeake (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Chesapeake Regional Healthcare seeks an Accounts Payable Supervisor to lead a team of AP clerks, manage daily invoice processing, 3-way matching, and timely payments. You will oversee weekly payment runs, resolve complex discrepancies, and ensure adherence to internal controls and contract terms.

The role includes mentoring staff, coordinating month-end close, and driving process improvements and system enhancements to support audit readiness.

Qualifications

• High School Diploma or GED required.
• Minimum 2 years progressive accounts payable experience.
• Preferred 1 year in a senior, lead, or supervisory capacity.

Responsibilities

• Supervise, mentor, and train a team of Accounts Payable Clerks; manage daily workloads, set performance goals, and participate in regular performance evaluations.
• Oversee the daily workflow of the accounts payable team, ensuring invoice processing, 3-way matching, and coding are completed accurately and within deadlines.
• Review and prepare weekly payment runs, including ACH, wire transfers, and checks, while ensuring proper approvals are obtained.
• Research and resolve complex invoice discrepancies, purchase order mismatches, and vendor account issues
• Maintain strong relationships with key vendors, addressing escalated inquiries and ensuring compliance with contract terms
• Reconcile monthly statements and prepare all approved credit applications for new vendors
• Maintain the Vendor Master File, including additions, deletions, and corrections, in the accounts payable system.
• Provide training, onboarding support, and daily technical guidance to accounts payable clerks
• Process payments on required monthly and/or quarterly schedule to ensure vendor receipt by due date
• Handle all incoming emails for the Accounts Payable team e-mail address, which includes all necessary follow-up and processing of invoices received electronically
• Enforce strict adherence to internal controls and coordinate year-end tax compliance, including 1099 reporting.
• Identify opportunities to streamline AP workflows, maximize automation within the accounting software, and update standard operating procedures.

Skills

Team leadership

Accounts payable

Vendor management

3-way matching

Month-end close

Process improvement

Coaching

Communication

Education

High School Diploma/GED

College courses in accounting

Tools

Accounts payable software

Job description

Chesapeake Regional Healthcare seeks an Accounts Payable Supervisor to lead a team of AP clerks, manage daily invoice processing, 3-way matching, and timely payments. You will oversee weekly payment runs, resolve complex discrepancies, and ensure adherence to internal controls and contract terms.

The role includes mentoring staff, coordinating month-end close, and driving process improvements and system enhancements to support audit readiness.