Accounts Payable Supervisor

Paylocity; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan with match

Paid time off

Specified paid holidays

Job summary

Paylocity is seeking an Accounts Payable Supervisor to lead an AP team, oversee invoice processing and payments, and manage expense accounts and budget reporting.

The role requires strong supervisory and analytical abilities, excellent communication, and a solid grounding in accounting software and Microsoft Office. The candidate should possess a bachelor’s degree in accounting or business administration and relevant experience, with a background in managing and coaching staff.

Qualifications

• Bachelor’s degree in Accounting or Business Administration with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.

Responsibilities

• Interviews prospective employees and selects best applicant based on skills and abilities.
• Trains and oversees employees involved in billing functions.
• Directs assigned tasks and provides assistance as needed.
• Assists with performance evaluations.
• Oversees cash flow reports; ensures timely payments.
• Develops guidelines for proper handling and coding of invoices to maintain ledger and inventory records.
• Analyzes expense reports and other invoices for accuracy and payment eligibility.
• Verifies payments before controller’s signature is added by reviewing checks and vouchers.
• Reconciles accounts payable totals and general ledger with subsidiary records.
• Facilitates preparation of budget reports and purchase journals.
• Ensures proper recordkeeping of purchases for tax preparation and audits.
• Ensures vendor tax IDs collected for 1099s.
• Maintains, files, and stores records for audits.
• Performs other related duties as assigned.

Skills

Verbal & written communication

Supervisory skills

Analytical skills

Attention to detail

Motivational leadership

Time management

Education

Bachelor’s degree in Accounting or Business Administration

3–4 years accounting experience with 2+ years in supervision

Tools

Accounting software

Microsoft Office

Job description

Description

VETERANS ARE ENCOURAGED TO APPLY

The Accounts Payable Supervisor will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports.

Responsibilities:

• Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
• Trains and oversees employees involved in billing functions.
• Directs assigned tasks and provides assistance as needed.
• Assists with performance evaluations.
• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payments before controller’s signature is added by reviewing checks and vouchers.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
• Facilitates correct and timely preparation of budget reports and purchase journals.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Performs other related duties as assigned.

Requirements:

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software.
• Thorough understanding of accounts payable functions.
• Excellent supervisory and analytical skills.
• Excellent organizational skills and attention to detail.
• Ability to motivate staff.
• Bachelor’s degree in Accounting or Business Administration, with one year of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity.

Physical Requirements:

• Lifting up to 25 lbs. may be required infrequently.
• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Benefits

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off
• Specified Paid Holidays

Disclaimer:

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.