Accounts Payable Supervisor

BestSelf; Buffalo (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

BestSelf in Buffalo, NY is seeking an Accounts Payable Supervisor to manage the accounts payable team and ensure timely and accurate processing of payments. This role involves oversight of AP operations while maintaining internal controls and compliance with regulations.

The ideal candidate will have a minimum of 5 years in accounts payable and strong leadership skills, particularly within a nonprofit environment. This position offers a competitive salary of $75,000 - $80,000 and requires a degree in Accounting or Finance.

Qualifications

• 5 years of accounts payable experience, with at least 2-4 years in a supervisory role.
• Knowledge of computerized accounting and data management systems.
• Understanding of GAAP and nonprofit accounting practices.

Responsibilities

• Oversee the daily AP operations, ensuring timely processing of invoices.
• Develop payment schedules that align with available cash and organizational priorities.
• Monitor workloads and adjust assignments to ensure efficiency.

Skills

Accounts payable

Leadership

Nonprofit financial compliance

Communication skills

GAAP knowledge

Education

Associate's degree in Accounting, Finance, OR related field

Tools

Accounting/ERP systems (Intacct preferred)

Microsoft Excel

Job description

Salary Range: $75,000 - $80,000 (35 hours per week)

SUMMARY OF DUTIES

The Accounts Payable Supervisor oversees the accounts payable function for a high volume, dynamic nonprofit organization. This role ensures the accurate and timely processing of payments, maintains internal controls, and supervises AP staff. The ideal candidate brings a mix of operational knowledge, leadership, and an understanding of nonprofit financial compliance.

SUPERVISORY RESPONSIBILITIES

• This position is responsible for the oversight of the Accounts Payable team. Supervisory responsibilities of these direct reports include consistent coaching, feedback, & development, review & approval of timecards, and completing performance reviews & development plans.

POSITION RESPONSIBILITIES

• Oversee the daily AP operations, ensuring timely processing of invoices, expense reimbursements and check runs.
• Ensure compliance with organizational policies, grantor requirements, and IRS regulations (e.g., 1099s).
• Develop payment schedules that align with available cash and organizational priorities
• Review and approve batches, journal entries, and reconciliations related to AP.
• Manage and support AP team; delegate tasks, conduct performance reviews, and provide training and development.
• Monitor workloads and adjust assignments as needed to ensure efficiency
• Maintain and enforce internal controls over AP processes through oversight of segregation of duties, approval workflows, and fraud prevention
• Automate processes and increase efficiencies without stalling operations.
• Communicate payment statuses and urgent needs to all levels of agency leadership, and funders when needed.
• Serve as the point of contact for vendors, resolving payment issues or discrepancies.
• Maintain up-to-date vendor files, including W-9s and insurance certificates.
• Completes all trainings required by the agency.
• Performs all other duties as assigned.

QUALIFICATIONS

• Minimum of Associate's degree in Accounting, Finance, OR related field.
• 5 years of accounts payable experience, with at least 2-4 years in a supervisory role.
• Knowledge of accounts payable and computerized accounting and data management systems.
• Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.
• Experience working in or with nonprofit organizations.
• Experience leading process changes effectively & successfully
• Understanding of GAAP and nonprofit accounting practices.
• Proficiency with accounting/ERP systems (e.g., Intacct preferred) and Microsoft Excel.
• Effective, clear, and collaborative communication skills using all methods.
• Ability to deal with vendors and clients in an efficient and professional manner.
• Effective work skills such as persistent, resourceful, productive, and detail-oriented.
• Experience with federal or state grant compliance (e.g., Uniform Guidance) preferred.
• Knowledge of fund accounting preferred.
• Must be able to lift at least 10 pounds when performing filing tasks.