Accounts Payable Supervisor

FTS, Inc.; Bethesda (MD); On-site; USD 85,000 - 105,000; Full time

Job summary

FTS, Inc. in Bethesda, MD is seeking an Accounts Payable Supervisor to lead the AP team and ensure accurate processing of invoices and payments within Workday Financial Management.

You will guide staff, monitor workflow, and enforce company policies while collaborating with internal stakeholders and vendors to meet deadlines and audit requirements.

Qualifications

• 3+ years in a supervisory or lead role within accounts payable or accounting.
• Experience overseeing a team's daily work.
• Solid understanding of AP processes, including invoice processing, matching, and reconciliations.
• Strong attention to detail and organizational skills.
• Effective communication with vendors and internal teams.
• Proficiency in Microsoft Excel and Microsoft Office applications.

Responsibilities

• Supervise and support the day-to-day work of AP staff, including assigning tasks, reviewing work, and coaching.
• Process and review invoices, payment batches, and expense reports within Workday Financial Management.
• Perform three-way matching, resolve invoice discrepancies, and troubleshoot payment issues.
• Monitor team workload and assist with processing during peak periods or staff absences.
• Ensure invoices and payments are processed in accordance with company policies and approval procedures.
• Review AP aging reports and follow up on outstanding items with vendors and internal stakeholders.
• Assist with month-end close tasks, including accruals and account reconciliations.
• Train new team members on AP procedures and Workday workflows.
• Serve as a point of escalation for vendor inquiries and payment discrepancies.
• Help maintain compliance with internal controls and support audit requests as needed.

Skills

AP supervision

Invoice processing

Workday

Team coaching

Vendor communication

Excel

Microsoft Office

Tools

Workday Financial Management

Job description

The Accounts Payable Supervisor oversees the daily operations of the accounts payable team, ensuring invoices and payments are processed accurately and on time. This role provides hands‑on guidance to AP staff, monitors workflow within Workday Financial Management, and helps ensure the team meets deadlines and follows established procedures.

Key Responsibilities

• Supervise and support the day-to-day work of AP staff, including assigning tasks, reviewing work, and providing on-the-job coaching


• Process and review invoices, payment batches, and expense reports within Workday Financial Management


• Perform three-way matching, resolve invoice discrepancies, and troubleshoot payment issues


• Monitor team workload and assist with processing during peak periods or staff absences


• Ensure invoices and payments are processed in accordance with company policies and approval procedures


• Review AP aging reports and follow up on outstanding items with vendors and internal stakeholders


• Assist with month-end close tasks, including accruals and account reconciliations


• Train new team members on AP procedures and Workday workflows


• Serve as a point of escalation for vendor inquiries and payment discrepancies


• Help maintain compliance with internal controls and support audit requests as needed

Required Qualifications

• 3+ years of experience in a supervisory or team lead role within accounts payable or accounting


• Experience overseeing or leading a team's daily work


• Solid understanding of AP processes, including invoice processing, matching, and reconciliations


• Strong attention to detail and organizational skills


• Effective communication skills for working with vendors and internal teams


• Proficiency in Microsoft Excel and Microsoft Office applications