Accounts Payable Supervisor

State of Maine; Augusta (ME); Hybrid; USD 44,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Pension plan

Paid time off

Parental leave

Job summary

The State of Maine, Department of Administrative and Financial Services, seeks a Clerk IV in Augusta. The role involves managing daily clerical operations, processing invoices and travel reimbursements, and ensuring compliance.

You will supervise a four‑person team, coordinate workloads, and maintain strong internal controls while collaborating with other departments to resolve issues and support program needs. Partial telework is available with management approval.

Qualifications

• Six (6) years of responsible clerical experience including two (2) years performing supervision or highly independent clerical work.

Responsibilities

• Manage operations and daily tasks including processing resource parent invoices and travel reimbursements.
• Supervise a four-employee team and ensure accurate fiscal processes and compliance.
• Oversee daily workloads, payment tracking, system accuracy, and internal controls.
• Review high‑risk transactions for proper handling and documentation for audit purposes.
• Provide leadership, training, and performance evaluation for staff.

Skills

Detail oriented

Independent work

Supervision experience

Job description

Department of Administrative and Financial Services (DAFS)Clerk IV

Opening Date: September 25, 2025

Closing Date: October 8, 2025

Job Class Code: 0004

Grade: 18 (Supervisory)

Salary: $21.06 - $29.31 per hour**Pay includes a 1.00% recruitment and retention stipend.

Position Number: 03030-4000

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Are you an experienced accounting processor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

Core Responsibilities:

• Manage operations and complete daily tasks including working with OCFS (Office of Child and Family Services) processing resource parent invoices and travel reimbursements ensuring accuracy, timeliness and compliance with federal, state and departmental guidelines.
• Supervise a four-employee team while directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance.
• Oversee daily workloads, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen continuity of operations.
• Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes.
• Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
• Serve as a liaison with internal departments and case workers to resolve invoice and payment issues, communicate process improvements and support programmatic needs.
• Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting.
• Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department's mission and values.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

Minimum Qualifications:

Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.

The backgrounds of well-qualified candidates will demonstrate the following competencies:

• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment
• Basic understanding of Accounting Practices and Controls
• Prior experience and/ or education which demonstrates knowledge of analyzing accounting data, and accounting reconciliations.
• Preference can be given for significant manager experience.

Agency information:

The DHHS Financial Service Center is responsible for program accounting, cash management, and revenue/expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development, and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

Benefits of working for the State of Maine:

• Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costsfor you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan - The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including non-birthing and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills.

Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness.

We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.