Accounts Payable Processor I

Department of Administrative and Financial Services; Augusta (ME); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Retirement plan

Gym membership reimbursement

Job summary

Department of Administrative and Financial Services in Augusta, ME is seeking an Accounting Associate I to handle day-to-day bookkeeping tasks, process payments, and verify case information. The role emphasizes accurate data entry, adherence to regulations, and strong customer service for diverse stakeholders.

The position offers a supportive environment, opportunities for professional growth, and collaborative teamwork with the Financial Service Center, supporting Maine’s health and human

Qualifications

• Proven ability to apply bookkeeping principles and maintain financial records.
• Ability to enter transactions with high accuracy and consistency.
• Strong time management skills to meet tight deadlines.
• Customer service skills for internal and external inquiries.
• Ability to use independent judgment for exceptions to standard tasks.

Responsibilities

• Process child support payments by handling mail, recording payments, data entry, and disbursing funds per regulations.
• Verify case information to determine enrollment status and calculate payments per guidelines.
• Provide courteous, timely customer service to internal and external customers.
• Collaborate with team members to improve processes and achieve department goals.

Skills

Bookkeeping

Data entry

Attention to detail

Customer service

Independent judgment

Time management

Education

Accounting/financial recordkeeping experience

Job description

Accounting Associate I

Department of Administrative and Financial Services (DAFS) Accounting Associate I Opening Date: September 25, 2026 Closing Date: October 8, 2026 Job Class Code: 6502 Grade: 11 (Admin Services) Salary: $17.81 - $24.58 per hour Position Number: 02010-3219 Location: Augusta Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Job Responsibilities

• Process child support payments by opening and reviewing daily mail; recording payments received from non-custodial parents; performing accurate data entry and record retention; and disbursing funds to custodial parents in a timely manner in compliance with state and federal regulations.
• Verify individual case information to determine public assistance enrollment status and calculate appropriate child support payment amounts in accordance with established guidelines.
• Provide customer service and support to internal and external customers by responding to inquiries, resolving issues, and delivering accurate information in a courteous and timely manner.
• Collaborate with team members to improve processes, resolve issues, and achieve department goals.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

Minimum Qualifications

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of bookkeeping principles and practices necessary to perform complex work in maintaining specialized accounting and financial records, and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules. All positions in this classification assume the qualifications of: Accounting Assistant The backgrounds of well-qualified candidates will demonstrate the following competencies:

• Proven examples where initiative and attention to detail contributed to operational process improvements.
• An ability to be flexible and adjust to business needs while balancing multiple tasks and priorities.
• Strong time management skills and the ability to meet tight deadlines are essential.
• Outstanding customer service skills coupled with a strong work ethic and ability to excel while working with multiple stakeholders to achieve common goals. Teamwork is critical for success in this position.
• A proven ability to enter a considerable number of transactions yielding a high level of accuracy.

Agency Information

The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure controls for the Department of Health and Human Services (DHHS). The Service Center provides budgetary and fiscal analysis for many complex areas within DHHS, including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (Maine’s Medicaid Program). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include: compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

Contact Information

For questions about this position, please contact Paul Esmahan at [e-mail]. If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for.

Benefits

• 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – up to $40 per month.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program.
• Living Resources Program – Employee assistance program.
• Parental leave – six weeks of fully paid parental leave. Additional unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

Equal Opportunity Employer

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.