Accounts Payable Supervisor

maine; Augusta (ME); On-site; USD 29,000 - 40,000; Full time

Job summary

The Department of Administrative and Financial Services (DAFS) in Augusta, ME is seeking an experienced Clerk IV to support the DHHS Financial Service Center. This full-time position allows partial telework with management approval and focuses on accurate processing of invoices and reimbursements in a fast-paced environment.

Responsibilities include supervising a four-person team, ensuring fiscal accuracy, implementing internal controls, and collaborating with internal departments to resolve

Qualifications

• Six years of responsible clerical experience including supervision.
• Ability to supervise a four-employee team.
• Knowledge of analyzing accounting data and reconciliations.
• Flexibility in fast-paced government work environments.
• Commitment to customer service, ethics and professional conduct.

Responsibilities

• Manage operations and complete daily tasks including processing invoices and reimbursements with accuracy and compliance.
• Supervise a four-employee team and contribute to department objectives.
• Oversee daily workloads, workflow management, and internal controls to safeguard funds.
• Review complex transactions for proper handling and audit documentation.
• Provide training, performance evaluation, and coaching to staff.
• Liaise with internal departments to resolve invoice and payment issues.
• Maintain and improve accounting processes and financial reporting.

Skills

Clerical experience

Supervisory experience

Accounting basics

Attention to detail

Team leadership

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

Department of Administrative and Financial Services (DAFS)

Clerk IV

Opening Date: September 25, 2025

Closing Date: October 8, 2025

Job Class Code: 0004

Grade: 18 (Supervisory)

Salary: $21.06 - $29.31 per hour*

*Pay includes a 1.00% recruitment and retention stipend.

Position Number: 03030-4000

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Are you an experienced accounting processor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

Core Responsibilities:

• Manage operations and complete daily tasks including working with OCFS (Office of Child and Family Services) processing resource parent invoices and travel reimbursements ensuring accuracy, timeliness and compliance with federal, state and departmental guidelines.
• Supervise a four-employee team while directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance.
• Oversee daily workloads, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen continuity of operations.
• Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes.
• Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
• Serve as a liaison with internal departments and case workers to resolve invoice and payment issues, communicate process improvements and support programmatic needs.
• Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting.
• Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department's mission and values.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

Minimum Qualifications:

• Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.

The backgrounds of well-qualified candidates will demonstrate the following competencies:

• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment
• Basic understanding of Accounting Practices and Controls
• Prior experience and/ or education which demonstrates knowledge of analyzing accounting data, and accounting reconciliations.
• Preference can be given for significant manager experience.

Agency information:

The DHHS Financial Service Center is responsible for program accounting, cash management, and revenue/expenditure control for the entire Department of Health and Human Services (DHHS).

The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid).

The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services.

Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development, and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

Application Information:

For questions about this position, please contact Shannon Parks at [e-mail]