Accounts Payable & Student Accounts Coordinator

Mount Mary University; Milwaukee (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Mount Mary University in Milwaukee seeks an Accounts Payable and Business Office Coordinator to manage full-cycle AP, student accounts, cash receipts, and business-office operations. You will process invoices, payments, and vendor records while supporting expense and card processing and serving students and staff with account inquiries.

The role emphasizes internal controls, accuracy, and collaboration across departments, ensuring timely payments and compliant processes in a university setting.

Qualifications

• Associate degree in accounting, business, finance, or related field, or equivalent experience.
• At least two years in accounts payable, student accounts, cashiering, or related Business Office work.
• Strong knowledge of accounting fundamentals, AP practices, and internal controls.
• Proficiency with Excel and ERP/invoice-workflow systems; Jenzabar/Transact preferred.
• Attention to detail, organization, and effective communication with students and vendors.
• Ability to work in a fast-paced environment and handle confidential information.

Responsibilities

• Process invoices, check requests, and payment documentation per policies.
• Manage invoice workflow and communicate with department managers.
• Prepare weekly payments and maintain records of invoices and expenditures.
• Process employee expense reimbursements and card activity.
• Maintain vendor records, W-9s, and 1099s; handle vendor changes.
• Reconcile AP transactions, assist month-end close, and audits.
• Support student accounts, billing, deposits, and daily cash receipts.
• Provide front-desk service and protect confidential information.

Skills

Accounts payable

Student accounts

Cash handling

Vendor management

ERP systems

Excel

Attention to detail

Education

Associate degree in accounting

Equivalent education/experience

Tools

Jenzabar

Transact

Job description

Mount Mary University in Milwaukee seeks an Accounts Payable and Business Office Coordinator to manage full-cycle AP, student accounts, cash receipts, and business-office operations. You will process invoices, payments, and vendor records while supporting expense and card processing and serving students and staff with account inquiries.

The role emphasizes internal controls, accuracy, and collaboration across departments, ensuring timely payments and compliant processes in a university setting.