Accounts Payable Specialist: Vendor Payments & Reconciliation

Scarinci Hollenbeck, LLC; Little Falls (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) benefits

Job summary

Scarinci Hollenbeck, LLC is seeking an Accounts Payable Coordinator to oversee the firm’s accounts payable operations. The role reports to the Billing and Accounts Payable Manager and requires on-site presence in Little Falls, NJ with a traditional 9:00 a.m. – 5:00 p.m.

schedule, Monday through Friday. The ideal candidate has 2+ years of AP experience, strong Microsoft Office and portal skills, and the ability to manage confidential information in a fast-paced environment.

Qualifications

• High School Diploma or equivalent is required.
• 2+ years of accounts payable experience preferred.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Effective time management and organizational skills.
• Excellent communication, interpersonal, negotiation, and problem-solving skills.

Responsibilities

• Process all invoices in a timely manner into operating software.
• Generate and review Daily Cost Collections reports and other reports as directed.
• Pay vendors, third party costs, and reimbursements weekly as required.
• Reconcile invoices and check requests with the internal Purchase Order system and follow up on discrepancies.
• Create new vendors with correct credentials in the operating software.
• Coordinate 1099 reports to IRS annually.
• Reconcile USPTO and collateral accounts.
• Cut Trust checks as requested.
• Communicate with vendors regarding payment terms.
• Handle petty cash reconciliation.
• Provide backup for stop payments, voids, and reversals with the bank.

Skills

Communication skills

Interpersonal skills

Negotiation skills

Problem-solving

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Office Suite

JACS Portal

Global Exchange – Corpay

Job description

Scarinci Hollenbeck, LLC is seeking an Accounts Payable Coordinator to oversee the firm’s accounts payable operations. The role reports to the Billing and Accounts Payable Manager and requires on-site presence in Little Falls, NJ with a traditional 9:00 a.m. – 5:00 p.m.

schedule, Monday through Friday. The ideal candidate has 2+ years of AP experience, strong Microsoft Office and portal skills, and the ability to manage confidential information in a fast-paced environment.