Accounts Payable Manager

Soni; Carlstadt (NJ); On-site; USD 125,000 - 130,000; Full time

Job summary

A recruitment agency is seeking an Accounts Payable Manager in Carlstadt, NJ. This role involves overseeing the entire accounts payable function for construction projects, ensuring compliance and accuracy in financial reporting. The ideal candidate has 6–10 years of accounts payable experience, strong leadership skills, and proficiency in relevant software. Compensation ranges from $125,000 to $130,000, reflecting the candidate's experience and qualifications.

Qualifications

• 6–10 years of hands-on accounts payable experience; prior supervisory experience preferred.
• Working knowledge of AIA documents and construction contracts.
• Proficient in Microsoft Excel, Word, and Outlook; experience with relevant software a plus.

Responsibilities

• Review and process vendor invoices and employee expense reports.
• Allocate costs to ensure expenses align with project commitments.
• Process contract change orders and monitor pending invoices.
• Maintain vendor records and support financial compliance.
• Prepare monthly job cost and accounts payable status reports.

Skills

Accounts payable experience

Leadership skills

Communication skills

Organizational skills

Detail-oriented

Education

High School Diploma or GED

Associate’s degree in Accounting, Finance, or related field

Tools

Microsoft Excel

Timberscan/Titanium

Sage Intacct

Procore

Job description

Soni Resources is partnering with a client near East Rutherford, NJ, in the search for an Accounts Payable Manager. Reporting into the CFO, this person serves as a key member of the finance team. This role establishes clear performance expectations and is responsible for overseeing the full accounts payable function for construction and development projects, supporting financial accuracy, compliance, and effective cost control. The role works closely with Construction and Finance teams to manage invoice processing, job cost tracking, change orders, vendor relationships, and payment execution.

Responsibilities

• Review, validate, and process vendor invoices and employee expense reports in alignment with internal policies using Timberscan/Titanium
• Allocate costs at a detailed line-item level to ensure expenses are accurately recorded against project commitments and budgets
• Process contract change orders in Procore and update cost tracking to reflect revised contract values in coordination with the Construction team
• Monitor Procore for pending invoices and collaborate with project teams to support timely approvals and processing
• Reconcile vendor accounts and monthly statements, researching and resolving discrepancies as needed
• Maintain vendor records, communicate with vendors, and address payment-related inquiries
• Record management company transactions and allocate expenses to the appropriate development projects
• Support construction accounting across the project lifecycle, including subcontractor-related transactions
• Ensure compliance with company policies, financial regulations, and construction-specific requirements, including partial and final lien waivers and second-tier subcontractor waivers
• Prepare and distribute monthly job cost reports and accounts payable status reports
• Process monthly Bill4Time payments
• Serve as the primary backup for accounts payable processing in Sage Intacct, including AP Optimizer and check printing and mailing
• Act as the main point of contact for ACH payment coordination with the Assistant Controller, Controller, and CFO
• Perform additional duties and special projects as assigned by management

Requirements

• 6–10 years of hands-on accounts payable experience; prior supervisory experience preferred
• Working knowledge of AIA documents and construction contracts
• Proficient in Microsoft Excel, Word, and Outlook; experience with Timberscan/Titanium, Sage Intacct, and Procore a plus
• Strong leadership, communication, and organizational skills with a professional, service-oriented approach
• Proactive, detail-oriented self-starter able to work independently and collaboratively
• High School Diploma or GED required; Associate’s degree in Accounting, Finance, or related field preferred

Compensation

$125,000 - $130,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.