Accounts Payable Specialist- Supply Chain

Fairview Health Services; Oregon; Ibrido; USD 55.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision plans

Life insurance

Short-term disability

Long-term disability

PTO and Sick Time

Tuition reimbursement

Descrizione del lavoro

Fairview Health Services is seeking an Accounts Payable Specialist to support our Supply Chain operations in a fast-paced healthcare environment. This largely remote, full-time role will handle invoices, vendor reconciliations, payment inquiries, and compliance while partnering with internal teams and external vendors to ensure timely payments.

The ideal candidate has strong analytical and organizational skills, attention to detail, and customer service abilities.

Competenze

• Associate degree or vocational/technical degree required.

Mansioni

• Audit, process, and reconcile invoices (EDI, capital/WIP, non-PO) per Fairview policy.
• Manage vendor accounts, including reconciliation and issue resolution.
• Evaluate and improve invoice handling processes; support policy enhancements.
• Analyze vendor statements to ensure accuracy of account balances.
• Communicate with employees and vendors to obtain documentation and resolve discrepancies.
• Provide training and support to vendors and internal stakeholders on submission and payment procedures.
• Maintain knowledge of AP policies; ensure compliance and suggest efficiencies.
• Participate in cross-training and assist during high-volume periods.
• Prepare and process invoice uploads; handle daily/weekly batch processing.
• Process utility, immediate, and one-time payments per procedures.
• Support AP leadership with daily metrics and reconciliation activities.
• Provide input into process improvements through AP, Purchasing, Finance, and Treasury teams.

Formazione

Associate degree or vocational/technical degree

Descrizione del lavoro

Job Overview

Join Fairview as an Accounts Payable Specialist and play a key role in supporting our Supply Chain operations in a fast-paced healthcare environment. In this primarily remote, full-time position, you'll manage invoice processing, vendor account reconciliation, payment inquiries, and compliance activities while partnering with internal teams and external vendors to ensure accurate and timely payments. This is a great opportunity for a detail-oriented professional with strong analytical, organizational, and customer service skills who enjoys problem-solving, process improvement, and making a direct impact on operational efficiency. Candidates must be local to the Twin Cities area or willing to relocate at their own expense.

Responsibilities

• Perform daily audit, processing, and reconciliation of EDI, capital/WIP, non-PO contract and non-contract invoices in accordance with Fairview policies, IRS regulations, and Internal Audit requirements.
• Manage vendor accounts related to EDI, capital/WIP, and non-PO invoices, including ongoing account maintenance, issue resolution, and follow-up.
• Evaluate current processes related to EDI, capital/WIP, and non-PO invoice handling; recommend and support implementation of process improvements and policy enhancements.
• Analyze, audit, and reconcile vendor statements to ensure accuracy and completeness of account balances.
• Communicate with Fairview employees and external vendors to obtain required documentation and resolve discrepancies prior to processing payments.
• Provide training and support to vendors and internal stakeholders on invoice submission, processing requirements, and payment procedures.
• Maintain working knowledge of AP policies and procedures; ensure compliance and provide feedback on potential enhancements or efficiencies.
• Participate in cross-training initiatives, support onboarding of new team members, and assist peers during high-volume or critical workload periods.
• Prepare and process invoice uploads, including daily and weekly batch processing activities.
• Process utility payments, immediate payments, and special request (one-time) payments in accordance with established procedures.
• Support AP leadership with daily metrics reporting, duplicate payment tracking, reconciliation activities, and efficiency improvement initiatives.
• Provide input into process improvements and strategic initiatives through feedback to AP, Purchasing, Finance, and Treasury teams.

Required Qualifications

• Associate degree or vocational/technical degree

Preferred Qualifications

• 2-4 years of Accounts Payable experience, preferably in a healthcare or high-volume transaction processing environment.

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: careers/benefits/noncontract

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status