Accounts Payable Specialist (Seasonal)

Mercy House; Santa Ana (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Mercy House seeks an Accounts Payable Specialist for a seasonal, full-time role (non-exempt) in Santa Ana, CA. You will handle invoices, verify transactions, and support the AP team while maintaining accurate vendor records. The schedule is Monday–Friday, 8:00 a.m.

to 4:30 p.m., with a tentative end date in February 2027, and pay of $23.00–$24.00 per hour. Ideal candidates have 2+ years in accounts payable or bookkeeping, strong Excel skills, and the ability to meet deadlines in a team

Qualifications

• High school diploma or equivalent required.
• Two years of accounts payable or bookkeeping experience preferred.
• Must be reliable, detail-oriented, and able to meet deadlines.
• Proficient with MS Office, especially Excel.
• Able to work independently and as part of a team.

Responsibilities

• Process day-to-day accounts payable transactions.
• Receive and verify invoices for goods and services.
• Enter invoices for payment and prepare backup reports.
• Assist with processing checks and mailing payments.
• Maintain updated vendor and invoice records and reconcile balances.
• Support Accounts Payable Supervisor and participate in meetings.

Skills

Organizational skills

Communication

Attention to detail

Data entry

Time management

Education

High school diploma or equivalent

Tools

Excel

Job description

*This is a seasonal position with a tentative end date of 02/2027 (subject to change).Status: Full-Time, Non-ExemptPay: $23.00-$24.00/hourSchedule: Monday - Friday 8:00 a.m. - 4:30 p.m.Job Summary: The Accounts Payable Specialist is responsible for handling financial, administrative, and clerical duties related to accounts payable, ensuring compliance with financial policies and maintaining accurate vendor and transaction records. This role requires strong organizational, communication, and computer skills, along with the ability to meet deadlines and work both independently and as part of a team. Additionally, the specialist provides general administrative support to the Accounts Payable Supervisor and participates in staff meetings, training, and other projects as needed.Essential Duties and Responsibilities:Accounts PayableGoal: To perform the day-to-day processing of accounts payable transactionsReceive and verify invoices for goods and servicesVerify that transactions comply with financial policies and proceduresEnter invoices for payment and process backup reportsAssist with processing checks, getting signatures on checks, copying checks, and mailing checksMaintain updated vendor files and invoice filesReconcile outstanding balances on accounts, including communications with vendorsUtilize Excel to analyze accounts and prepare import filesAccept and process credit card payments, reconcile credit card accountsAgency Administrative SupportGoal: To ensure quality administrative practices and correspondenceAssist with incoming phone calls and visitorsAssist Accounts Payable Supervisor with accounting and grant tasks as neededGeneral errand as needed such as posting outgoing mail and obtaining signaturesPerform general office tasks as needed (filing, faxing, copying, etc.)Perform various departmental tasks in support of co-workers as workload and staffing levels dictateMiscellaneousAttend staff meetingsAttend training workshops as neededEnhance job performance by applying up-to-date professional and technical knowledge gained by participating in webinarsPerform ad hoc projects as appointed by SupervisorRequirements:Education and ExperienceRequires a high school diploma or equivalentTwo years of accounts payable or bookkeeping work experienceSatisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform tasksGeneralReliability, responsibility, effective with oral and written communicationAbility to meet deadlines, work cooperatively as part of a team, work independently, ability to multi-task, and use sound judgmentMust be detail-oriented, with accurate data entry skillsIntermediate computer literacy of word and spreadsheet software as well as recordkeeping and bookkeeping principlesPhysical RequirementsAbility to lift up to 25 poundsStanding and sitting for prolonged periodsBending and stooping to file