Accounts Payable Specialist - School District Finance

Applitrack; Morristown (NJ); On-site; USD 58,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid time off

Job summary

Morris School District is seeking an Accounts Payable Specialist to support the Assistant Business Administrator/Accountant in managing accounts payable operations at the Central Office. This role handles PO processing, invoice payments, vendor setup, and year-end tasks.

The ideal candidate has an HS diploma, experience in accounts payable, and proficiency with MS Office/Excel and accounting software. This is a full-time, on-site position with comprehensive benefits.

Qualifications

• High school diploma required; further certifications and/or degrees preferred.
• Experience in Accounts Payable.
• Effective Communication Skills.
• Knowledge of Microsoft Office, Excel and Accounting Software.

Responsibilities

• Assists the Assistant Business Administrator/Accountant in managing the district's accounts payable operations.
• Responsible for the accounts payable system, including computer input data in accordance with GAAP.
• Responsible for maintaining the District's vendor database; reviewing and entering new vendor information per their W-9.
• Process all purchase orders for the District.
• Deal with issues regarding purchaser orders from all schools and vendors, including all correspondence and telephone contacts.
• Resolves billing and statement discrepancies for the purpose of ensuring accurate accounting.
• Process invoices for payment.
• Maintain annual spreadsheets on the districts utility payments and provide information as needed.
• Responsible for purchase order processing, payment and accounts payable aspects for Community School.
• Audit all payments after each board meeting and remit payment.
• Organize and forward to vendors and schools all purchase orders received from Ed Data.
• Compile information, prepare and complete 1099's for vendors and contractors.
• Analyze and process petty cash reimbursements. Assist in year-end closing of petty cash accounts.
• Summarize and process Aide in Lieu payments.
• Assist in auditing student activity and athletic accounts.
• Process tuition for students attending MSD schools, including calculations, invoicing and refunds.

Skills

Effective communication

Microsoft Office/Excel

Accounting software

Education

High school diploma

Job description

Morris School District is seeking an Accounts Payable Specialist to support the Assistant Business Administrator/Accountant in managing accounts payable operations at the Central Office. This role handles PO processing, invoice payments, vendor setup, and year-end tasks.

The ideal candidate has an HS diploma, experience in accounts payable, and proficiency with MS Office/Excel and accounting software. This is a full-time, on-site position with comprehensive benefits.