Accounts Payable Specialist - RideNow Tucson

Socket.dev; Tucson (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Employee discounts

Job summary

RideNow Powersports is seeking an Accounts Payable Specialist to join our team in Tucson, AZ. The role requires meticulous invoice processing, PO matching, and timely disbursements through ACH, wires, and checks.

The ideal candidate has 4+ years in accounts payable, strong Excel skills (Pivot Tables), and experience with ERP systems like Sage Intacct or FloQast. High school diploma is required; a bachelor’s degree in accounting is highly desirable.

Qualifications

• Bachelor’s degree in accounting is highly desirable.
• Minimum 4+ years in Accounts Payable.
• Experience with ERP systems and accounting software.

Responsibilities

• Invoice management and processing with accuracy.
• Match invoices to purchase orders and documents.
• Process electronic payments (ACH, wire, checks) and monitor payment schedules.
• Reconcile vendor statements and assist month-end close.
• Maintain organized records and support audits.

Skills

Excel Pivot Tables

Attention to detail

Communication skills

Independent and team collaboration

Education

High school diploma

Bachelor's degree in accounting

Tools

Sage Intacct

FloQast

Job description

RideNow Powersportsis seeking a highly organized and dependable Accounts Payable Specialistwith a keen attention to detail to join our team! If you have an accounting background, go above and beyond to get the job done, and if you are looking for a long-term home, where your efforts are recognized and appreciated, this opportunity may be the one for you!

Key Responsibilities

• Invoice Management and Processing
• Review, verify, and process vendor invoicesfor accuracy and proper authorization.
• Match invoices to corresponding purchase orders and other documentation, promptly
  resolving any discrepancies.
• Enter invoice data into the accounting system to prepare it for payment processing.
• Payment Processing and Disbursement
• Prepare and process various forms of electronic payments, such as ACH, wire
  transfers, and checks.
• Monitor payment schedules to ensure that timely disbursements are made and late fees
  are avoided.
• Address payment inquiries directed by both vendors and internal stakeholders.
  Reconciliation, Reporting, and Closing
• Reconcile vendor statements and actively resolve any outstanding balances or
  discrepancies.
• Assist in month-end, quarter-end and year-end closing activities by reconciling accounts payable accounts and ensuring unrecorded liabilities are identified and addressed.
• Generate and maintain essential financial documents, includingaccounts payable aging
  reportsand payment activity summaries.

Compliance and Documentation

• Maintain organized and accurate records of all invoices, payments, and related
  correspondence.
• Ensure fullcompliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.
• Support both internal and external audits by supplying necessary documentation and information.

Vendor and Internal Communication

• Act as theprimary contact for the vendor deskconcerning payments and account status.
• Collaborate with retail dealership network to quickly resolve disputes related to invoices.
• Maintain positive relationships with both vendors and internal teams.
• Process Improvement
• Identify opportunities to improve the accounts payable processes and implement best
  practices through consolidation, cost reduction and streamlined productivity.
• Utilize AP automation toolsto improve both efficiency and accuracy.
• Stay current on industry trends and new technologies pertinent to accounts payable management.

Skills

• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and accuracy. Ability to prioritize tasks, manage workloads efficiently, and meet deadlines in a fast-paced environment.
• Exceptional communication skills, both verbal and written.
• Strong Excel skills, including proficiency with Pivot Tables.
• Ability to manage and juggle many competing priorities.

Qualifications

Requirements

• Education: High school diploma required; bachelor’s degree in accounting is highly
  desirable.
• Experience: Minimum of 4+ years with Accounts Payable Experience. Experience with
  ERP systems and accounting software preferred.
• Specialized Experience (Desired): Three+ years’ retail experience with knowledge of
  A/P workflows and tax compliance (e.g., 1099) is strongly desired. Experience in
  banking operations, ERP integrations, and reconciliation automation is also desirable.
• Systems Proficiency: Proficiency with Microsoft Office applications including Excel.
  Experience with systems such as Sage Intacct, FloQast, or other large ERP systems is also beneficial.

What we offer:

• Medical, dental, and vision insurance
• Employer paid life and short-term disability insurance
• Employee discounts