Accounts Payable Specialist - Remote Opportunity

Mount Saint Mary College; United States; On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Paid Time Off

Paid Holidays

Tuition Remission – Self and Dependets

Tuition Exchange Program

Voluntary Life

Job summary

Mount Saint Mary College in Newburgh, NY is seeking an Accounts Payable Coordinator to manage day-to-day accounts payable functions, ensure invoices are processed accurately, payments are made timely, and vendor accounts are maintained in good standing. The role supports the organization’s financial operations by reconciling accounts and maintaining proper internal controls.

The ideal candidate is detail-oriented, organized, and dependable, with experience coding invoices, matching to purchase

Qualifications

• Associate degree in accounting, finance, business administration, or related field.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.

Responsibilities

• Review, code, and process vendor invoices for accuracy, appropriate approvals, and proper general ledger account allocation.
• Match invoices to purchase orders, receiving documentation and supporting records as applicable.
• Enter invoices into the accounting system and ensure timely processing for payment.
• Prepare and process vendor payments, including checks, ACH and electronic transfers.
• Assist in the preparation of the annual 1099 reporting.
• Reconcile vendor statements and resolve outstanding balances, discrepancies and payment inquiries.
• Maintain accurate and up-to-date vendor records, including payment terms and contact information.
• Communicate professionally with vendors and internal departments regarding invoice status, payment questions and discrepancies.
• Monitor statements and follow-up on outstanding invoices
• Assist with year-end closing activities.
• Ensure proper documentation and retention of invoices, payment records and related financial documents.
• Support internal and external audits by providing requested documentation and account details.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Education

Associate degree in Accounting or related field

Tools

Microsoft Excel

Job description

Mount Saint Mary College in Newburgh, NY is seeking an Accounts Payable Coordinator to manage day-to-day accounts payable functions, ensure invoices are processed accurately, payments are made timely, and vendor accounts are maintained in good standing. The role supports the organization’s financial operations by reconciling accounts and maintaining proper internal controls.

The ideal candidate is detail-oriented, organized, and dependable, with experience coding invoices, matching to purchase