Accounts Payable Specialist - Real Estate Multi-Entity

Paylocity; York (York County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

IREGC is seeking an Accounts Payable Specialist to process invoices, code bills, and manage payment workflows across multiple entities. You will ensure accuracy, timeliness, and compliance with internal controls while supporting vendors and internal stakeholders.

The role emphasizes high-volume processing, attention to detail, and collaboration with procurement and property teams to optimize the purchasing-to-payment cycle.

Qualifications

• At least two years of accounts payable or closely related accounting experience.
• Strong attention to detail, organization, time management, and follow-through.
• Ability to prioritize competing deadlines, process a high volume of transactions accurately, and shift between multiple entities and assignments.
• Ability to research discrepancies, exercise sound judgment, and communicate clearly with vendors and internal stakeholders.
• Proficiency with Microsoft Outlook and Excel and with electronic document and approval tools such as Adobe Acrobat Pro and DocuSign.
• Ability to work independently and collaboratively, adapt to changing processes, and protect confidential financial and vendor information.
• Availability to work additional hours when reasonably necessary to meet critical processing or reporting deadlines.

Responsibilities

• Process accounts payable invoices for multiple entities, including receiving, entering, coding, allocating, and routing invoices for approval.
• Review invoice and payment batches for completeness, accurate coding, duplicate invoices, appropriate supporting documentation, required approvals, and compliance with company policies.
• Prepare checks and initiate approved ACH and online payments; maintain complete payment support and records in accordance with established internal controls.
• Process recurring and special transactions, including utilities, sales tax, loan payments, petty cash reimbursements, and tenant rent refunds, and record payroll and management fee journal entries as assigned.
• Maintain real estate and utility account schedules and tracking spreadsheets, monitor due dates, and follow up on missing or incomplete information.
• Reconcile vendor statements and research and resolve invoice, payment, credit, and account discrepancies in coordination with vendors and internal stakeholders.
• Respond promptly and professionally to vendor and employee inquiries and maintain constructive working relationships.
• Open, scan, route, and electronically file accounts payable mail and email in the appropriate entity records.
• Coordinate with procurement, property managers, and accounting personnel to support efficient purchasing-to-payment processes.
• Prepare recurring accounts payable reports and analyses and assist with period-end activities related to accounts payable.
• Identify and recommend process improvements that strengthen accuracy, efficiency, documentation, and internal controls.

Skills

Attention to detail

Organization

Time management

Prioritization

Communication

Analytical

Tools

Microsoft Outlook

Excel

Adobe Acrobat Pro

DocuSign

Sage 100

AvidXchange

Job description

IREGC is seeking an Accounts Payable Specialist to process invoices, code bills, and manage payment workflows across multiple entities. You will ensure accuracy, timeliness, and compliance with internal controls while supporting vendors and internal stakeholders.

The role emphasizes high-volume processing, attention to detail, and collaboration with procurement and property teams to optimize the purchasing-to-payment cycle.