Accounts Payable Specialist | QuickBooks Expert

HV Health and Safety; Deer Park (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

HV Health and Safety is seeking an Accounts Payable Specialist to manage the full AP cycle in a QuickBooks environment. You will process invoices, match to POs, ensure proper approvals and coding, and handle weekly payments.

You will also review and reconcile corporate credit card transactions, maintain vendor records, and support month-end close and audits with accurate documentation.

Qualifications

• Associate's degree in Accounting/Finance preferred.
• 2-5 years accounts payable or accounting experience.
• Experience using QuickBooks is required.
• QuickBooks Certification is a plus.
• Construction, healthcare, or service-industry accounting experience is a plus.

Responsibilities

• Process vendor invoices accurately and timely within QuickBooks.
• Match invoices to purchase orders, contracts, and receiving documents.
• Verify approvals and account coding prior to payment.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor files, including W-9s and payment info.
• Reconcile vendor statements and resolve discrepancies.
• Monitor accounts payable aging and ensure timely payments.
• Assist with month-end close activities related to AP.
• Support annual audits with required documentation.
• Track recurring invoices and payment schedules.
• Review company credit card transactions for accuracy and proper coding.
• Reconcile monthly credit card statements and investigate discrepancies.
• Ensure receipts and docs are submitted for all CC transactions.
• Escalate missing receipts or improper charges as needed.
• Prepare monthly credit card reconciliation reports for management.

Skills

Accounts payable

Attention to detail

Time management

Communication skills

Analytical problem-solving

Education

Associate's degree in Accounting/Finance

Tools

QuickBooks

Microsoft Excel

Job description

HV Health and Safety is seeking an Accounts Payable Specialist to manage the full AP cycle in a QuickBooks environment. You will process invoices, match to POs, ensure proper approvals and coding, and handle weekly payments.

You will also review and reconcile corporate credit card transactions, maintain vendor records, and support month-end close and audits with accurate documentation.