Accounts Payable Specialist (QuickBooks & ERP)

M THEORY CONSULTING GROUP LLC; Los Angeles (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

M/THEORY CONSULTING GROUP LLC in Los Angeles seeks an Accounts Payable Clerk to review, code, and enter invoices, while processing payments and maintaining vendor records. The role requires high accuracy, ERP proficiency, and strong communication with vendors.

Qualified candidates will have 1–3 years in AP or related roles, experience with QuickBooks and Dynamics 365, and advanced Excel skills. Local candidates sought for on-site work in Los Angeles.

Qualifications

• High accuracy data entry with strong numerical skills.
• Experience with accounts payable and vendor communications.
• Proficiency with ERP/accounting software and MS Office.

Responsibilities

• Invoice Processing: Review, code, enter, and verify invoices; perform three-way matching against POs and receiving docs.
• Payment Processing: Prepare and process weekly check runs, ACH, wire, and credit card payments.
• Vendor Management: Maintain vendor records, respond to vendor inquiries, reconcile statements, resolve discrepancies.
• AP Reconciliation: Reconcile vendor accounts and monitor AP aging and outstanding invoices.
• Expense Reports: Review and process employee travel and entertainment expense reports.
• Month-End Support: Assist with month-end close activities including AP reconciliations and accruals.
• Tax Compliance: Assist with Form 1099 preparation and filing and maintain vendor tax docs.
• Recordkeeping: Maintain organized AP records and supporting documentation.
• Other Accounting Support: Assist with other accounting duties as assigned.
• Attention to Detail: Identify duplicate invoices and discrepancies.
• Organization: Manage high volume invoices, payments, and electronic records while meeting deadlines.
• Accuracy: Maintain accurate financial records.
• Communication: Professional communication with vendors, employees, and internal departments.
• Problem-Solving: Investigate discrepancies and resolve issues promptly.
• Time Management: Prioritize tasks and meet payment deadlines.
• Confidentiality: Handle sensitive financial information appropriately.

Skills

Data entry

Attention to detail

Time management

Organization

Communication

Problem-solving

Education

High school diploma or GED

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks

Microsoft Dynamics 365 Business Central

Excel (VLOOKUP, XLOOKUP, Pivot tables)

ERP systems

Job description

M/THEORY CONSULTING GROUP LLC in Los Angeles seeks an Accounts Payable Clerk to review, code, and enter invoices, while processing payments and maintaining vendor records. The role requires high accuracy, ERP proficiency, and strong communication with vendors.

Qualified candidates will have 1–3 years in AP or related roles, experience with QuickBooks and Dynamics 365, and advanced Excel skills. Local candidates sought for on-site work in Los Angeles.