Accounts Payable Specialist - Quantum ERP

ttg Talent Solutions, Inc.; Town of Florida (NY); On-site; USD 28,000 - 41,000; Part time

Job summary

ttg Talent Solutions is seeking an experienced Accounts Payable Specialist to support the Accounting Department in processing a current backlog and ensuring timely payments. The role requires hands-on Quantum ERP expertise, three years of AP experience, and meticulous attention to detail.

This temporary assignment is fully on-site in Hialeah, FL, with a Monday–Friday schedule and a start date as soon as possible.

Qualifications

• Minimum of three years of professional Accounts Payable experience.
• Hands-on experience using Quantum ERP is required.
• Experience with invoice processing, three-way matching, payment processing, vendor reconciliation, expense reports, and month-end closing.

Responsibilities

• Process and review vendor invoices for accuracy and proper documentation.
• Enter invoices and AP transactions into Quantum ERP.
• Perform three-way matching of invoices, PO, and receiving documents.

Skills

Accounts Payable

Quantum ERP

Invoice processing

Three-way matching

Vendor reconciliation

Payment processing

Data entry

Excel

English proficiency

Bilingual Spanish (preferred)

Education

High school diploma

Associate degree in Accounting/Finance/Business

Tools

Quantum ERP

Microsoft Excel

Job description

Accounts Payable Specialist - Quantum ERP

Accounts Payable Specialist

Location: Hialeah, FL

Work Arrangement: Fully on-site

Schedule: Monday-Friday, 8:00 AM-5:00 PM, 1 hour lunch

Contract Type: Temporary assignment of approximately three months

Pay Rate: Based on experience

Start Date: As soon as possible

Description

ttg Talent Solutions is seeking a detail-oriented Accounts Payable Specialist to support the Accounting Department of an established company in the aviation industry. This temporary position will help the department process its current Accounts Payable backlog. The selected candidate will process transactions, maintain vendor records, perform reconciliations, resolve discrepancies, and assist with payment and month-end activities. The ideal candidate must have at least three years of Accounts Payable experience and hands‑on proficiency with Quantum ERP, which is a mandatory requirement for this position.

Responsibilities and Duties

• Process and review vendor invoices for accuracy, proper authorization, and complete supporting documentation.
• Enter invoices and Accounts Payable transactions into Quantum ERP.
• Perform three-way matching of invoices, purchase orders, and receiving documents.
• Identify and resolve discrepancies before invoices are approved for payment.
• Prepare and process vendor payments according to established schedules.
• Maintain accurate vendor information and accounting records.
• Reconcile vendor statements and investigate missing invoices, unapplied payments, and account discrepancies.
• Process and review employee expense reports.
• Communicate with vendors regarding invoices, payment status, and documentation requirements.
• Collaborate with Purchasing, Receiving, and Accounting teams to resolve Accounts Payable issues.
• Organize invoices, payment confirmations, and other financial documentation.
• Assist with month-end closing activities and Accounts Payable reports.
• Support the department in reducing its current Accounts Payable backlog.
• Ensure transactions comply with internal accounting procedures and company policies.
• Provide additional administrative and accounting support as needed.

Requirements

• Minimum of three years of professional Accounts Payable experience.
• Hands-on experience using Quantum ERP is required.
• Experience with invoice processing, three-way matching, payment processing, vendor reconciliation, expense reports, and month-end closing.
• Strong understanding of purchase orders, receiving documents, and payment documentation.
• Ability to identify, investigate, and resolve invoice and payment discrepancies.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• English proficiency is required.
• Bilingual English and Spanish skills are preferred.
• Ability to work fully on-site in Hialeah, Florida.
• Availability to work Monday through Friday from 8:00 AM to 5:00 PM.
• Availability to begin as soon as possible and complete an approximately three-month temporary assignment.
• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred - Not required.

Skills

• Quantum ERP
• Accounts Payable
• Invoice processing
• Three-way matching
• Vendor reconciliation
• Payment processing
• Purchase order review
• Data entry
• Microsoft Excel
• Financial recordkeeping
• Attention to detail
• Organization and time management
• Problem-solving
• Vendor communication
• Cross-functional collaboration
• Confidentiality and professionalism

ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to creating an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Please note that all offers of employment are contingent upon the successful completion of a drug test and background check. We maintain a drug- and substance-free workplace to ensure the safety and well-being of all employees.