Accounts Payable Specialist - Procurement & Reimbursements

Virginia Military Institute; Lexington, Northern (VA, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Virginia Military Institute in Lexington, VA invites applications for a full-time Financial Services Accounts Payable Specialist in the Procurement/Accounts Payable Department. The role serves as the main contact for state payments and acts as backup for local fund expenditures and travel reimbursements.

Responsibilities include ensuring expenditures are proper, verifying supporting documentation, reviewing invoices for accuracy, processing vouchers promptly, and generating reports.

Qualifications

• Knowledge of basic accounting principles and processes.
• Strong general math skills.
• Strong interpersonal, customer service, and communication skills.
• Proficiency in the use of computer software and programs such as MS Outlook, Word and Excel.

Responsibilities

• Ensure the propriety of Institute expenditures.
• Ensure that each disbursement request is properly supported and approved.
• Review disbursement requests and invoices for mathematical accuracy and correct expenditure coding.
• Verify expenses with Colleague P.O. and/or eVA order and document discrepancies before processing.
• Process vouchers in a timely manner to meet payment deadlines.
• Respond to questions from departments and vendors regarding paid/unpaid invoices.
• Process stop payments as needed.
• Generate daily reports and reconcile disbursements.
• Assist with processing local fund and travel vouchers as required.
• Ensure 1099 reportable payments are recorded correctly.
• Enter vendors into Colleague and obtain COVA Form W-9.

Skills

Accounting basics

Math proficiency

Interpersonal skills

Communication skills

Education

Basic accounting understanding

Tools

MS Outlook

Word

Excel

Job description

The Virginia Military Institute in Lexington, VA invites applications for a full-time Financial Services Accounts Payable Specialist in the Procurement/Accounts Payable Department. The role serves as the main contact for state payments and acts as backup for local fund expenditures and travel reimbursements.

Responsibilities include ensuring expenditures are proper, verifying supporting documentation, reviewing invoices for accuracy, processing vouchers promptly, and generating reports.