Accounts Payable Specialist

Qualified Staffing; Harrisonburg (VA); On-site; USD 34,440 - 38,572; Full time

Job summary

Qualified Staffing in Harrisonburg, VA is seeking an Accounts Payable Specialist to ensure accurate, timely processing of vendor invoices in GAAP-compliant fashion.

This onsite role requires 3+ years in AP or bookkeeping, strong Excel skills, and ability to maintain organized, audit-ready files while supporting the accounting team and vendor relations.

Qualifications

• Education: Associate's or Bachelor's degree preferred; HS diploma or GED required.
• Experience: Minimum 3 years in Accounts Payable or bookkeeping.
• Technical: Proficiency in Microsoft Excel; familiarity with Navision and Business 365 is a plus.
• Soft: Strong attention to detail, time management, and communication skills.

Responsibilities

• Invoice Processing: Review, verify, and enter high volumes of daily vendor invoices and employee expense reports.
• Matching: Match invoices to purchase orders and resolve discrepancies with satellite personnel.
• Vendor Management: Maintain vendor relationships and reconcile statements monthly.
• Ledger Maintenance: Properly code expenditures to GL accounts.
• Compliance & Reporting: Obtain W-9s and maintain organized, audit-ready AP files.

Skills

Microsoft Excel

Attention to detail

Time management

Communication skills

Education

Associate or Bachelor's degree in Accounting, Finance, or Business Administration

High School Diploma or GED

Tools

Navision

Business 365

Job description

Accounts Payable Specialist

Direct Hire • Location: Harrisonburg, VA • Job Type: Full-Time • Position is onsite* • Pay Rate: $25-28/hr.

Position Overview: The Accounts Payable Specialist is responsible for ensuring the accurate, timely, and efficient processing of all vendor invoices following GAAP requirements for multiple companies in production and services. The ideal candidate is an energetic team player who thrives in a fast-paced environment, possesses strong bookkeeping skills and a commitment to supporting the accounting team while providing excellent customer service.

Key Responsibilities

• Invoice Processing: Review, verify, and accurately enter high volumes of daily vendor invoices and employee expense reports into the accounting system.
• Matching: Match invoices to purchase orders (PO) to verify accuracy; proactively follow up with satellite personnel to resolve discrepancies.
• Vendor Management: Maintain strong vendor relationships, respond promptly to inquiries, and reconcile vendor statements monthly to resolve any billing disputes.
• Ledger Maintenance: Ensure proper coding of expenditures to general ledger (GL) accounts.
• Compliance & Reporting: Obtain W-9s and maintain highly organized, audit-ready AP files.

Qualifications & Requirements

• Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration is highly preferred; High School Diploma or GED required.
• Experience: Minimum of 3 years of hands‑on experience in Accounts Payable or general bookkeeping.
• Technical Skills: Proficiency in Microsoft Excel.
• Software: Familiarity with accounting systems such as Navision and Business 365 is a major plus.
• Soft Skills: Exceptional attention to detail, strong time management, and excellent verbal and written communication skills.