Accounts Payable Specialist: Precision, Timely Payments

Vaco; Birmingham (AL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco in Birmingham, Alabama is seeking an Accounts Payable Coordinator to manage invoices, vendor records, and timely payments in a fast-paced environment. You will code invoices, perform three-way matches, resolve discrepancies, and assist with month-end close and 1099 preparation, with a focus on accuracy and strong organization.

This role requires 2+ years AP experience, proficiency with ERP systems and Excel, and the ability to handle confidential information while maintaining vendor

Qualifications

• Minimum 2 years in accounts payable or related accounting.
• Solid understanding of AP processes and controls.
• Experience with ERP systems and Excel proficiency.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential financial information.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process and accurately code invoices for payment.
• Perform three-way matching of POs, receiving docs, and invoices to verify accuracy before payment.
• Investigate and resolve discrepancies between POs, receipts, and invoices.
• Match invoices to purchase orders and supporting documentation.
• Enter invoices and payment information into the accounting system.
• Verify vendor information and resolve invoice discrepancies.
• Prepare and process weekly check, ACH, and electronic payments.
• Reconcile vendor statements and research outstanding balances.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Maintain accurate and up-to-date vendor files.
• Assist with month-end closing activities and AP reconciliations.
• Monitor aging reports and ensure invoices are processed within established timelines.
• Research and resolve duplicate invoices, payment issues, and discrepancies.
• Maintain organized records and documentation for audit purposes.
• Assist with year-end activities, including 1099 preparation.
• Identify opportunities to improve AP processes and efficiency.
• Support the accounting team with additional projects as needed.

Skills

Accounts payable

Excel

Attention to detail

Communication

Time management

Confidential information handling

Problem solving

Multitasking

Tools

ERP systems

Microsoft Excel

Job description

Vaco in Birmingham, Alabama is seeking an Accounts Payable Coordinator to manage invoices, vendor records, and timely payments in a fast-paced environment. You will code invoices, perform three-way matches, resolve discrepancies, and assist with month-end close and 1099 preparation, with a focus on accuracy and strong organization.

This role requires 2+ years AP experience, proficiency with ERP systems and Excel, and the ability to handle confidential information while maintaining vendor