Accounts Payable Specialist: Precision & Process

KeyStaff Inc.; Georgetown (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

KeyStaff, Inc. in Florence, TX is seeking an Accounts Payable Specialist to process invoices, coordinate payments, and maintain accurate vendor records across multiple entities.

The role requires detail-oriented, organized individuals comfortable managing multiple priorities in a fast-paced environment. The ideal candidate will have strong communication skills, solid accounting knowledge, and proficiency with accounting software and Excel.

Qualifications

• Previous experience in accounts payable or a related financial role.
• Familiarity with AP procedures and general accounting principles.
• Proficiency in Excel and ERP systems such as QuickBooks, SAP, or Oracle.

Responsibilities

• Process, verify, and reconcile vendor invoices accurately and in a timely manner.
• Review PO, invoices, and delivery receipts to ensure accuracy.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Monitor outstanding invoices and ensure payments are completed according to policies and deadlines.
• Maintain vendor records for multiple business entities.
• Assist with month-end closing activities and account reconciliations.
• Collaborate with internal departments to resolve discrepancies.
• Prepare and issue 1099 forms and assist with vendor tax compliance.
• Respond to vendor inquiries and maintain professional relationships.
• Identify opportunities to improve AP processes and workflow efficiency.

Skills

Excel

Vendor payments

Three-way matching

Data entry

Communication

Attention to detail

Education

Bachelor's degree in Accounting

Tools

QuickBooks

SAP

Oracle

Job description

KeyStaff, Inc. in Florence, TX is seeking an Accounts Payable Specialist to process invoices, coordinate payments, and maintain accurate vendor records across multiple entities.

The role requires detail-oriented, organized individuals comfortable managing multiple priorities in a fast-paced environment. The ideal candidate will have strong communication skills, solid accounting knowledge, and proficiency with accounting software and Excel.