Accounts Payable Specialist- Florence, TX

KeyStaff Inc.; Georgetown (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

KeyStaff, Inc. in Florence, TX is seeking an Accounts Payable Specialist to process invoices, coordinate payments, and maintain accurate vendor records across multiple entities.

The role requires detail-oriented, organized individuals comfortable managing multiple priorities in a fast-paced environment. The ideal candidate will have strong communication skills, solid accounting knowledge, and proficiency with accounting software and Excel.

Qualifications

• Previous experience in accounts payable or a related financial role.
• Familiarity with AP procedures and general accounting principles.
• Proficiency in Excel and ERP systems such as QuickBooks, SAP, or Oracle.

Responsibilities

• Process, verify, and reconcile vendor invoices accurately and in a timely manner.
• Review PO, invoices, and delivery receipts to ensure accuracy.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Monitor outstanding invoices and ensure payments are completed according to policies and deadlines.
• Maintain vendor records for multiple business entities.
• Assist with month-end closing activities and account reconciliations.
• Collaborate with internal departments to resolve discrepancies.
• Prepare and issue 1099 forms and assist with vendor tax compliance.
• Respond to vendor inquiries and maintain professional relationships.
• Identify opportunities to improve AP processes and workflow efficiency.

Skills

Excel

Vendor payments

Three-way matching

Data entry

Communication

Attention to detail

Education

Bachelor's degree in Accounting

Tools

QuickBooks

SAP

Oracle

Job description

Accounts Payable Specialist

Location: Florence, TX Pay: $25+/hr DOE (Depending on Experience) Schedule: Monday–Friday, 8:00 AM–5:00 PM

Position Overview

KeyStaff is seeking an experienced Accounts Payable Specialist for a client in Florence, TX. This position is responsible for processing invoices, coordinating vendor payments, reconciling accounts, and maintaining accurate financial records across multiple business entities. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, accounting knowledge, and proficiency with accounting software and Microsoft Excel are essential for success in this role.

Key Responsibilities

• Process, verify, and reconcile vendor invoices accurately and in a timely manner.
• Review and match purchase orders, invoices, and delivery receipts to ensure accuracy.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Monitor outstanding invoices and ensure payments are completed according to company policies and deadlines.
• Manage accounts payable for multiple business entities.
• Maintain accurate and up-to-date vendor records.
• Investigate and resolve invoice discrepancies, payment issues, and account variances.
• Assist with month-end closing activities, journal entries, and account reconciliations.
• Collaborate with internal departments to resolve purchasing, contract, and payment discrepancies.
• Prepare and issue 1099 forms and assist with vendor tax compliance.
• Respond to vendor inquiries and maintain professional vendor relationships.
• Provide supporting documentation for audits and financial reviews.
• Identify opportunities to improve accounts payable processes and workflow efficiency.

Qualifications

• Previous experience in accounts payable, accounting or a related financial role.
• Knowledge of accounts payable procedures and general accounting principles.
• Proficiency in Microsoft Office, particularly Excel.
• Experience using accounting software or ERP systems such as QuickBooks, SAP, or Oracle.
• Familiarity with purchase order processing and three-way matching.
• Understanding of vendor payment procedures and applicable tax reporting requirements.
• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively with a team.
• Ability to handle confidential financial information with professionalism and integrity.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Relevant accounts payable or accounting certifications.

KeyStaff, Inc.

Since 2004. Let us be the Key to your success!!

KeyStaff, Inc. is an Equal Opportunity Employer.

KeyStaff, Inc. provides equal employment opportunities without regard to race, color, religion, gender, national origin, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, marital status, or any other characteristic protected by law.

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