Accounts Payable Specialist: Precision in Vendor Payments

WGI; West Palm Beach (FL); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

WGI is seeking an Accounts Payable Specialist for the West Palm Beach, FL office. The role reports to the Corporate Controller and manages vendor invoices, electronic transfers, and check runs to ensure timely, accurate payments.

The AP Specialist will also respond to vendor inquiries, review expense reports, and maintain vendor records. Ideal candidates have strong Excel/Outlook skills, attention to detail, and experience with vendor invoicing.

Qualifications

• High school diploma or GED.
• Strong attention to detail and ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Knowledge of vendor invoicing and project billing practices preferred.
• Basic understanding of accounting software preferred (BST and QuickBooks).
• Experience in engineering, construction, or professional services industry preferred.

Responsibilities

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag past-due vendor balances.
• Perform special projects and other responsibilities as assigned.

Skills

Attention to detail

Time management

Analytical thinking

Communication skills

Education

High school diploma or GED

Tools

MS Excel

Outlook

BST

QuickBooks

Job description

WGI is seeking an Accounts Payable Specialist for the West Palm Beach, FL office. The role reports to the Corporate Controller and manages vendor invoices, electronic transfers, and check runs to ensure timely, accurate payments.

The AP Specialist will also respond to vendor inquiries, review expense reports, and maintain vendor records. Ideal candidates have strong Excel/Outlook skills, attention to detail, and experience with vendor invoicing.