Accounts Payable Specialist

WGI; West Palm Beach (FL); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

WGI is seeking an Accounts Payable Specialist for the West Palm Beach, FL office. The role reports to the Corporate Controller and manages vendor invoices, electronic transfers, and check runs to ensure timely, accurate payments.

The AP Specialist will also respond to vendor inquiries, review expense reports, and maintain vendor records. Ideal candidates have strong Excel/Outlook skills, attention to detail, and experience with vendor invoicing.

Qualifications

• High school diploma or GED.
• Strong attention to detail and ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Knowledge of vendor invoicing and project billing practices preferred.
• Basic understanding of accounting software preferred (BST and QuickBooks).
• Experience in engineering, construction, or professional services industry preferred.

Responsibilities

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag past-due vendor balances.
• Perform special projects and other responsibilities as assigned.

Skills

Attention to detail

Time management

Analytical thinking

Communication skills

Education

High school diploma or GED

Tools

MS Excel

Outlook

BST

QuickBooks

Job description

Accounts Payable Specialist

Job ID: 2026-3751

Category: Accounting/Finance

Type: Full Time

Job Locations: US-FL-West Palm Beach

Overview

We are seeking an Accounts Payable Specialist to join our growing team in the West Palm Beach, FL office.

The AP Specialist will report to the Corporate Controller and manage both the incoming and outgoing financial transactions of a company. This role ensures vendors are paid accurately.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation's top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player, and want to shape your community, join our WGI team today!

• WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee Assistance Program.

#LI-onsite

Responsibilities

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag past-due vendor balances.
• Perform special projects and other responsibilities as assigned.

Qualifications

• High school diploma or GED
• Strong attention to detail and ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Knowledge of vendor invoicing and project billing practices preferred.
• Basic understanding of accounting software preferred (BST and QuickBooks preferred).
• Experience in engineering, construction, or professional services industry preferred.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas.

WGI is an Equal Opportunity Employer/Veterans/Disabled.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.