Accounts Payable Specialist - Detail-Oriented, Multi-Entity

American Culinary Federation; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

The American Culinary Federation seeks a detail-oriented Accounts Payable Specialist to manage day-to-day payables for multiple entities from its Jacksonville, FL office. The role emphasizes accurate invoice processing, timely payments, vendor communication, and strong internal controls.

Ideal candidates have at least 2 years of hands-on AP or general accounting experience, proficiency with Excel, and familiarity with ERP systems such as NetSuite.

Qualifications

• AA/AS in Accounting, Finance, Business or equivalent; a BA/BS is a plus.
• Minimum 2 years AP or general accounting experience.
• Solid understanding of basic accounting principles and the AP cycle.
• Strong detail orientation and organization; able to meet deadlines.
• Proficient in Microsoft Excel.

Responsibilities

• Process vendor invoices with proper GL coding and approvals.
• Match invoices to POs and receiving docs; resolve discrepancies.
• Prepare weekly payment runs via checks, ACH, and electronic payments.
• Process employee expense reports per policy.
• Support month-end close with AP accruals and reconciliations.
• Maintain vendor master files and respond to inquiries.

Skills

Accounts payable

General accounting

Excel proficiency

Vendor management

Communication

Internal controls

Education

Associate’s degree in Accounting/Finance/Business

Bachelor’s degree preferred

Tools

NetSuite

Ramp

iMIS

ERP systems

Job description

The American Culinary Federation seeks a detail-oriented Accounts Payable Specialist to manage day-to-day payables for multiple entities from its Jacksonville, FL office. The role emphasizes accurate invoice processing, timely payments, vendor communication, and strong internal controls.

Ideal candidates have at least 2 years of hands-on AP or general accounting experience, proficiency with Excel, and familiarity with ERP systems such as NetSuite.