Accounts Payable Specialist - Multi-Entity & Automation

hth companies; St. Clair (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Employer Supplemented Health Insurance

Employer Paid Life Insurance

Voluntary Vision and Dental Insurance

Voluntary Critical Illness and Group 


401K (Company Match of 3%)

Tuition Reimbursement

Job summary

hth companies is seeking an Accounts Payable Clerk to handle accurate, timely processing of vendor invoices across multiple entities. The role includes three-way matching, reconciliations, weekly check runs, ACH payments, and supporting month-end close.

Responsibilities include maintaining vendor records, resolving discrepancies with internal teams, and assisting with 1099 filings. Knowledge of IRS rules, internal controls, and process automation is preferred.

Qualifications

• High school diploma or GED required; associate's degree in Accounting, Finance, or related field preferred.
• 1–3 years of accounts payable or general accounting experience; multi-entity experience preferred.
• Proficiency with accounting systems and Microsoft Excel (sorting/filtering, lookups, pivots a plus).
• Understanding of three-way match, A/P aging, accruals, sales/use tax basics, and 1099 reporting requirements.

Responsibilities

• Review, verify, and process invoices and statements in a timely and accurate manner.
• Match invoices to purchase orders and receipts to ensure pricing, quantities, and terms are correct.
• Set up and maintain accurate vendor records (including W-9 collection, certificate of insureds, ACH information, and updates).
• Reconcile accounts payable transactions; research and resolve discrepancies with vendors and internal stakeholders.
• Prepare and process weekly check runs and ACH payments; obtain approvals per policy and maintain supporting documentation.
• Assist with month-end close (open items review, aging analysis) and provide requested schedules.
• Prepare and process annual 1099 filings (e.g., 1099-NEC/MISC) in compliance with IRS requirements and deadlines.
• Handle accounts payable activities across multiple legal entities, locations, and cost centers.
• Ensure compliance with company policies, internal controls, and accounting procedures; support audit requests as needed.
• Maintain confidentiality of financial, payroll-adjacent, and vendor information.
• Support process improvements and automation initiatives.
• Collaborate with other departments to resolve PO issues, receiving discrepancies, and terms questions.

Skills

Attention to detail

Organizational skills

Excellent communication skills

Problem solving

Independent worker

Education

High school diploma or GED

Associate's degree in Accounting or Finance (preferred)

Tools

Microsoft Excel

Job description

hth companies is seeking an Accounts Payable Clerk to handle accurate, timely processing of vendor invoices across multiple entities. The role includes three-way matching, reconciliations, weekly check runs, ACH payments, and supporting month-end close.

Responsibilities include maintaining vendor records, resolving discrepancies with internal teams, and assisting with 1099 filings. Knowledge of IRS rules, internal controls, and process automation is preferred.