Accounts Payable Specialist — Luxury Hospitality

Talentify; Kennebunk (ME); On-site; USD 38,000 - 48,000; Full time

Job summary

White Barn Inn, Auberge Collection is seeking an organized Accounts Payable Clerk to manage AP processes across our luxury hotel portfolio. You will ensure timely payments to vendors, accurate coding, and adherence to policies, while supporting month-end closes.

You will handle invoice entry, payment processing, vendor communications, and expense reimbursements, maintaining accurate records and contributing to audit readiness.

Qualifications

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Proven experience in accounts payable or a related field.
• Familiarity with accounting software
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.

Responsibilities

• Invoice Processing: Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
• Enter invoices into the accounting system and prepare them for payment processing.
• Support statement reconciliation and invoice processing.
• Payment Processing: Process payment runs and prepare checks or electronic transfers for approved invoices.
• Collaborate with internal departments to obtain necessary approvals for payments.
• Vendor Relations: Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
• Communicate effectively with vendors to ensure accurate and up-to-date account information.
• Expense Reports: Review and process employee expense reports, verifying receipts and compliance with company policies.
• Ensure timely reimbursement of employee expenses.
• Record Keeping: Maintain organized and accurate records of all accounts payable transactions.
• Assist with month-end closing activities and provide necessary documentation for audits.
• Supports multiple properties across the portfolio
• Reporting: Generate regular reports on accounts payable status, providing insights into outstanding payments and expense.
• Assist with EOM close and reporting deadlines, including occasional extended hours.

Skills

Attention to detail

Data entry accuracy

Organizational skills

Time management

Familiarity with accounting software

Education

High school diploma or equivalent

Job description

White Barn Inn, Auberge Collection is seeking an organized Accounts Payable Clerk to manage AP processes across our luxury hotel portfolio. You will ensure timely payments to vendors, accurate coding, and adherence to policies, while supporting month-end closes.

You will handle invoice entry, payment processing, vendor communications, and expense reimbursements, maintaining accurate records and contributing to audit readiness.