Accounts Payable Specialist Location: Phoenix-85032-North Phoenix Full / Part Time

At Your Side Home Care Houston; Phoenix, Northern (AZ, KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Free uniforms

Opportunity for advancement

Training & development

401(k) matching

Employee discounts

Flexible schedule

Job summary

Arizona Sunrays is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle AP across five entities, including four Arizona locations and a management company. This on-site role requires accuracy in coding, reconciliation, and timely payments.

You will work with vendors, site directors, and department heads to ensure clean AP records, timely accruals, and reliable reporting, while upholding confidentiality and strong organizational practices.

Qualifications

• 2+ years of AP/general accounting experience.
• Proficiency with QuickBooks Online.
• Strong Excel skills including VLOOKUP and pivot tables.
• Associate or Bachelor’s degree in Accounting/Finance preferred; equivalent experience welcome.

Responsibilities

• Process vendor invoices for accuracy, coding, and approval.
• Manage full AP cycle: entry, PO/receipt matching, payment scheduling and disbursement.
• Prepare weekly payment runs via check, ACH, and credit card.

Skills

AP/General accounting

Excel skills

VLOOKUPs & pivots

Attention to detail

Independent work

Education

Associate or Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Online

Job description

Benefits:

• Free uniforms
• Opportunity for advancement
• Training & development
• 401(k) matching
• Employee discounts
• Flexible schedule

Who are we looking for?

Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company.

If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you!

Location: Central Office, Phoenix, AZ (On-Site)

Responsibilities

Accounts Payable:

• Process vendor invoices for accuracy, coding, and approval
• Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement
• Prepare weekly payment runs via check, ACH, and credit card
• Monitor AP aging and flag past-due items or cash flow concerns

Reconciliation & Record-keeping:

• Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions
• Maintain clean, organized, audit-ready AP records
• Maintain vendor records, including W-9 and 1099 tracking
• Assist with month-end AP accruals and reconciliations

Multi-Entity Accounting:

• Accurately code expenses to the correct entity and GL across our five-entity structure
• Identify and flag transfers for the Financial Operations Manager
• Partner with site directors and department heads to verify invoices, coding, and goods/services

Reporting & Support:

• Support the CFO and Financial Operations Manager with reporting and vendor spend analysis
• Help identify opportunities for process improvements
• Handle financial and vendor information with care and confidentiality

Qualifications

• 2+ years of AP/general accounting experience required; multi-location/entity coding preferred
• QuickBooks Online experience required; multi-location/class tracking is a plus
• Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas
• Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome
• Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required

What Success Looks Like

• Vendors are paid accurately and on time, with minimal errors or late fees
• AP records are clean, complete, and audit/CPA ready
• Discrepancies and billing questions are caught and resolved quickly
• The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight
• Deadlines across multiple entities and vendors are managed with organization and consistency
• Communication with vendors and internal teams is clear and professional
• You work independently, prioritize effectively, and know when to ask questions or flag an issue