Accounts Payable Specialist

Arizona Sunrays; Phoenix (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Free uniforms

Opportunity for advancement

Training & development

401(k) matching

Employee discounts

Flexible schedule

Job summary

Arizona Sunrays, a growing multi-location business based in Phoenix, is seeking a detail-loving Accounts Payable Specialist to keep our finances running smoothly. You will manage the full-cycle AP across five entities including four locations and our management company, ensuring invoices are accurate and paid on time.

The role requires 2+ years of AP experience, QuickBooks Online, and strong Excel skills; associate or bachelor’s in accounting preferred.

Qualifications

• 2+ years of accounts payable/general accounting experience required.
• Multi-location/entity coding preferred.
• Strong Excel skills including VLOOKUPs and pivot tables.

Responsibilities

• Process vendor invoices for accuracy and approval.
• Manage full AP cycle: entry, matching, scheduling, disbursement.
• Prepare weekly payment runs via check, ACH, and credit card.
• Monitor AP aging and resolve discrepancies.
• Reconcile vendor statements and maintain audit-ready AP records.
• Code expenses across five entities and verify invoices with site directors.

Skills

AP experience

Detail-oriented

Education

Associate or Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Online

Excel

Job description

Who are we looking for?

Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company.

Benefits:

• Free uniforms
• Opportunity for advancement
• Training & development
• 401(k) matching
• Employee discounts
• Flexible schedule

Location

Central Office, Phoenix, AZ (On-Site)

Responsibilities

Accounts Payable:

• Process vendor invoices for accuracy, coding, and approval
• Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement
• Prepare weekly payment runs via check, ACH, and credit card
• Monitor AP aging and flag past-due items or cash flow concerns

Reconciliation & Record-keeping:

• Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions
• Maintain clean, organized, audit-ready AP records
• Maintain vendor records, including W-9 and 1099 tracking
• Assist with month-end AP accruals and reconciliations

Multi-Entity Accounting:

• Accurately code expenses to the correct entity and GL across our five-entity structure
• Identify and flag transfers for the Financial Operations Manager
• Partner with site directors and department heads to verify invoices, coding, and goods/services

Reporting & Support:

• Support the CFO and Financial Operations Manager with reporting and vendor spend analysis
• Help identify opportunities for process improvements
• Handle financial and vendor information with care and confidentiality

Qualifications

• 2+ years of AP/general accounting experience required; multi-location/entity coding preferred
• QuickBooks Online experience required; multi-location/class tracking is a plus
• Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas
• Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome
• Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required

What Success Looks Like

• Vendors are paid accurately and on time, with minimal errors or late fees
• AP records are clean, complete, and audit/CPA ready
• Discrepancies and billing questions are caught and resolved quickly
• The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight
• Deadlines across multiple entities and vendors are managed with organization and consistency
• Communication with vendors and internal teams is clear and professional
• You work independently, prioritize effectively, and know when to ask questions or flag an issue

Who are we looking for?

Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company. If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you!