Accounts Payable Specialist - Invoicing & PO Tracking

Waste Pro USA; Sarasota (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Waste Pro USA is seeking an Accounts Payable Clerk to manage AP transactions, including invoices, purchase orders, accruals, and vendor maintenance. The role ensures timely and accurate payments and supports monthly financial data reporting.

Responsibilities include maintaining PO logs, reconciling invoices to POs, processing payments in the AP system, reconciling vendor statements, resolving discrepancies, and assisting regional AP with large expenses and accrual calculations.

Responsibilities

• Maintain purchase order logs or systems and coordinate proper PO approvals.
• Assist maintenance personnel with software that tracks purchase orders, purchases, expenses, etc., and transfer data into the general ledger/AP system.
• Process invoices by reviewing, verifying coding and approvals, reconciling to purchase orders, and entering invoices into the AP system.
• Reconcile vendor statements to ensure all invoices are received and processed for payment.
• Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• Maintain good relations with vendors.
• Assist Regional AP clerk in reconciling invoices, purchase orders and operational systems for large expenses (e.g., disposal costs, fuel).
• Assist Regional AP Clerk in calculating monthly accounts payable accruals.
• Provide clerical, administrative and operational support including accounting, operations, and customer service duties.

Job description

Waste Pro USA is seeking an Accounts Payable Clerk to manage AP transactions, including invoices, purchase orders, accruals, and vendor maintenance. The role ensures timely and accurate payments and supports monthly financial data reporting.

Responsibilities include maintaining PO logs, reconciling invoices to POs, processing payments in the AP system, reconciling vendor statements, resolving discrepancies, and assisting regional AP with large expenses and accrual calculations.