Accounts Payable Specialist: Invoices, Reconciliation & Compliance

Modern Pest Services; Viking (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Viking Pest Control seeks an Accounts Payable Clerk to manage invoicing, coding, and reconciliation tasks critical to timely month-end closes. The role supports multiple departments, ensuring accuracy and compliance with AP policies.

The ideal candidate will handle vendor communication, maintain ledgers, and assist with payroll backups as needed, contributing to efficient financial operations across the organization.

Qualifications

• Minimum 1 year of accounting experience is a plus.
• Full Accounts Payable Cycle (from importing of invoices through payments)
• Perform cost analysis in cooperation with the Controller
• Maintain accounting ledgers as required
• Maintain set deadlines and reach target KPIs
• Engage management over any AP problems encountered

Responsibilities

• Download and print invoices from various vendor websites.
• Verify the accuracy of invoices by matching delivery slips and/or Purchase Orders.
• Research, resolve, and respond to billing discrepancies with vendors.
• Accurately code invoices and gather approvals.
• Enter invoices in system timely to meet all month-end deadlines.
• Handle weekly check run, including refunds and expense reimbursements.
• Reconcile vendor statements.
• Confirm new vendor documentation is complete and accurate prior to setup and payment processing.
• Annual 1099 reporting.
• Monthly Sales & Use tax reporting.
• Ensure compliance with the company’s Accounts Payable Policies and Procedures.
• Back up to limited payroll functions.
• Promptly respond to internal and external customer requests.
• Maintain accounting spreadsheets for expense tracking and coding.
• Work with multiple departments to achieve individual and departmental goals.
• General office responsibilities.
• Monthly reporting analysis.
• Project work as needed.

Job description

Viking Pest Control seeks an Accounts Payable Clerk to manage invoicing, coding, and reconciliation tasks critical to timely month-end closes. The role supports multiple departments, ensuring accuracy and compliance with AP policies.

The ideal candidate will handle vendor communication, maintain ledgers, and assist with payroll backups as needed, contributing to efficient financial operations across the organization.