Accounts Payable Specialist: Invoices, Payments & Reconciliations

Automatic Data Processing, Inc.; Springfield (IL); On-site; USD 25,000 - 39,000; Full time

Job summary

Automatic Data Processing, Inc. in Springfield, IL is seeking an Accounts Payable Clerk to manage day-to-day AP processes, vendor communications, and reconciliation.

This role requires strong attention to detail, organizational skills, and the ability to communicate effectively with vendors and internal departments. The Accounts Payable Clerk will process invoices, coordinate payments, maintain vendor records, and assist with month-end close and audits.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Process, verify, and code vendor invoices for payment in accordance with company policies.
• Prepare and process weekly payment runs (checks, ACH, wire transfers).
• Maintain accurate vendor records, including W-9s and tax ID verification.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Respond to vendor inquiries regarding payment status.
• Assist with month-end close, verify account reconciliations.
• Monitor past-due or discrepant accounts.
• Support internal and external audits by providing documentation as needed.
• Maintain organized digital and/or physical records of invoices and payments.
• Identify and recommend process improvements to increase efficiency and accuracy.
• Manage daily bank reconciliations, ensuring accuracy between bank statements and general ledger.
• Perform deposit reconciliations, verifying deposits are accurately recorded and matched to source documentation daily.
• Investigate and resolve reconciliation discrepancies in a timely manner.
• Assist with other accounting/finance tasks as needed.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

QuickBooks

SAP

NetSuite

Job description

Automatic Data Processing, Inc. in Springfield, IL is seeking an Accounts Payable Clerk to manage day-to-day AP processes, vendor communications, and reconciliation.

This role requires strong attention to detail, organizational skills, and the ability to communicate effectively with vendors and internal departments. The Accounts Payable Clerk will process invoices, coordinate payments, maintain vendor records, and assist with month-end close and audits.