Accounts Payable Specialist I - Construction Billing

Baker Group; Des Moines (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

The Baker Group is seeking an Accounts Payable Specialist to efficiently process invoices, pay vendors on due dates, and post entries to the correct GL account, job number, and cost code. You will batch invoices, match POs, reconcile statements, and maintain vendor relationships while ensuring timely payments and accurate financial records in Spectrum.

Ideal candidates have strong attention to detail, solid Excel skills, and the ability to work across teams in a construction accounting

Qualifications

• High school diploma or GED.
• Associate degree in Accounting or related field, or 2+ years of experience.
• Construction accounting (job cost) experience preferred.

Responsibilities

• Sort and batch all invoices daily.
• Match purchase orders to invoices and post matched invoices in a timely fashion.
• Review invoices for accuracy: quantity, price, job, GL, cost code.
• Investigate and resolve payment issues within 5 business days.
• Maintain relationships with vendors and handle vendor correspondence.
• Reconcile monthly statements and research discrepancies in Spectrum.
• Process payments weekly and ensure discount vendors are paid on the 10th of each month.
• Assist teammates with workload as needed.
• Update invoices in Spectrum daily.
• Set up subcontracts/FPOs, maintain change orders and lien waivers, scan documents in Spectrum.
• Maintain list of vendors with Master Subcontract Agreement in Spectrum.
• Send lien waivers with payments and track returns.
• Release retainage as payments are received from owner; comply with terms.

Skills

Verbal & Written Comm

Multi-tasking

Attention to detail

Numerical reasoning

Confidentiality handling

Education

High school diploma or GED

Associate degree in Accounting

Tools

Excel

Microsoft Word

Accounting software

Job description

The Baker Group is seeking an Accounts Payable Specialist to efficiently process invoices, pay vendors on due dates, and post entries to the correct GL account, job number, and cost code. You will batch invoices, match POs, reconcile statements, and maintain vendor relationships while ensuring timely payments and accurate financial records in Spectrum.

Ideal candidates have strong attention to detail, solid Excel skills, and the ability to work across teams in a construction accounting