Accounts Payable Specialist I

EASE Logistics Services LLC; Washington Township (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

EASE Logistics Services LLC is seeking an Accounts Payable Specialist to process carrier invoices and maintain accurate data while building strong relationships with carriers. This entry-level role reports to the AP Manager and Senior AP Specialist and develops proficiency in McLeod, Navix, and general accounting processes.

The ideal candidate will handle all carrier calls, assist with payments, and collaborate with Accounting and Operations to ensure timely carrier payments in a fast-paced

Qualifications

• High School Diploma or GED required.
• Bachelor's degree with 1+ year related experience, or an Associate's with 2-3 years.
• Experience in the transportation industry is a plus.
• Strong data accuracy and attention to detail.
• Ability to learn fast in a dynamic environment.
• Excellent communication and customer service skills.

Responsibilities

• Build and maintain positive relationships with carriers.
• Review and approve carrier invoices and backup documentation.
• Research discrepancies to resolution and escalate when needed.
• Answer all calls and handle inquiries for the Accounting Department.
• Monitor Navix queues, aging reports, and payment statuses.
• Process direct deposit setups and remittance requests.
• Maintain proficiency in McLeod and Navix.
• Support other roles within the accounting department as needed.

Skills

Customer service

Excellent communication

Phone presence

Problem solving

Time management

Outlook proficiency

Excel proficiency

Team collaboration

Education

High School Diploma or GED

Bachelor's degree with 1+ year experience

Associate degree with 2-3 years experience

4-6 years related experience

Tools

Navix

McLeod

Excel

Outlook

Teams

Job description

JOB SUMMARY: Work with AP Manager and Senior AP Specialist to ensure all carriers are paid in a timely manner while maintaining accurate data and nurturing relationships with carriers. The Accounts Payable Specialist is an entry-level accounting position that is responsible for all incoming phone calls, processing all Carrier invoices, and developing proficiencies in Mcleod, Navix and general accounting processes.ESSENTIAL DUTIESBuild and maintain positive relationships with carriers.Work collaboratively with the AP Manager, other Accounting teams, and Operations teams to ensure timely carrier payments and resolution of outstanding issuesCross train and ability to provide support to other roles within the accounting dept.Review and approve all carrier invoices and required backup documentation through NavixResearch routine discrepancies to resolution, escalating where appropriate.Review and image all carrier quick pay invoices and required backup documentation.Check and respond accordingly to pay status and other miscellaneous requests.Answer all calls coming into the Accounting Department and handle them accordingly.Develop and continue to increase proficiency within McLeod, Navix, and general accounting principles.Reach out to carriers for paperwork when needed.Monitor Navix queues, aging reports, and payment statuses to identify and address issues proactivelyComplete and return aging reports requested from carriers and factoring companies.Handle all remittance requests from carriers and factoring companies.Process all direct deposit setups received via email.Send Rate Cons to carriers when requested.Ability to accurately respond to rate verification requestsAbility to navigate work-flow process, follow through and resolve Refund RequestsMaintain a commitment to the mission, vision, and values of EASE and demonstrate a commitment to high professional ethical standards.Ability to work in a fast-paced environment by remaining flexible and handling change with ease.Demonstrate efficient time management skills by being punctual and reliable.Maintain a commitment to the mission, vision, and values of the organization and demonstrate a commitment to high professional ethical standards.Display effective communication skills for both verbal and written correspondence, ensuring all communication is respectful, professional, and polite.Other duties as determined by managementEducation & ExperienceHigh School Diploma or GED required.A bachelors degree and a minimum of 1 year related experience, or a associates degree and a minimum of 2-3 years related experience or a minimum of 4-6 years related experience preferred.Additional related trainings and certifications will be weighted on a case by case basis.Additional Desired SkillsetCustomer service-related talents.Excellent communicator with a great phone presence.Constructive problem solver.Proficient in Outlook and Teams; intermediate in Excel and Word.Experience in transportation industry an asset, otherwise must be willing to learn a lot very fast.Ability to remain calm under sometimes stressful situations.Ability to adapt quickly to different situations and multi-task.