Accounts Payable Specialist I

TEEMA Group; San Francisco (CA); Hybrid; USD 65,000 - 80,000; Full time

Job summary

TEEMA Group in San Francisco seeks an Accounts Payable Specialist I to join a healthcare organization’s Accounting team. You will manage high-volume AP, review invoices, resolve discrepancies, and coordinate vendor information in a hybrid schedule.

The ideal candidate has 3+ years of hands-on AP experience, strong analytical and communication skills, and the ability to independently resolve issues while balancing priorities in a fast-paced environment.

Qualifications

• 3+ years hands-on accounts payable experience.
• Knowledge of vendor invoice processing, payment reconciliation, and discrepancy resolution.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to independently investigate AP issues with minimal supervision.
• Excellent written and verbal communication skills.

Responsibilities

• Manage multiple AP inboxes and respond to supplier/intern inquiries.
• Review, organize, and distribute invoices by entity/department.
• Research payment discrepancies and resolve vendor inquiries.
• Reconcile supplier accounts and assist with posted AP transactions.
• Coordinate supplier registrations and maintain vendor data.
• Support weekly check runs and process incoming mail/checks.

Skills

Accounts payable

Vendor communication

Analytical thinking

Multitasking

Education

Associate degree in Accounting or Business Administration

Accounting certificate

Tools

Oracle Fusion

Job description

Accounts Payable Specialist I – San Francisco, CA

Role Summary

We are seeking a highly organized, detail-oriented, and proactive Accounts Payable Specialist I to join a collaborative healthcare organization's Accounting team in San Francisco! This is an excellent opportunity for an experienced AP professional who enjoys managing high-volume transactions, researching payment discrepancies, working with vendors, and ensuring accurate financial processing. The ideal candidate is a self-starter who takes ownership of responsibilities, communicates effectively, and can independently investigate issues while managing multiple priorities.

Duties & Responsibilities

Manage multiple AP inboxes, responding promptly to supplier and internal stakeholder inquiries.

Review, organize, and distribute invoices by entity and department according to established guidelines.

Research payment discrepancies, resolve vendor inquiries, and follow through on outstanding issues.

Reconcile supplier accounts and assist with identifying and researching posted AP transactions.

Coordinate supplier registrations and maintain accurate vendor information.

Support weekly check runs, including matching checks to invoices, loading check stock, and coordinating payment distribution.

Process incoming mail and returned checks.

Maintain accurate records and complete daily filing of invoices and checks.

Utilize accounting software and systems to manage AP transactions as implemented.

Identify opportunities to improve AP processes, accuracy, and efficiency.

Assist with administrative responsibilities, special projects, and other duties as assigned.

Accounting Operations & Team Collaboration

Ensure financial transactions are processed accurately, timely, and in accordance with internal controls.

Collaborate with AP team members and other departments to resolve discrepancies and support daily operations.

Independently research issues, identify solutions, and escalates concerns when appropriate.

Manage competing priorities while maintaining accuracy in a fast-paced, high-volume environment.

Maintain professional communication and strong working relationships with vendors and internal stakeholders.

Required Qualifications

Education & Experience

Minimum of 3 years of hands‑on Accounts Payable experience.

Associate degree in Accounting or Business Administration, or a specialized Accounting certificate.

One additional year of directly related experience may substitute for the degree or certificate.

Strong knowledge of accounts payable processes, vendor invoice processing, payment reconciliation, and discrepancy resolution.

Technical & Professional Skills

Excellent organizational skills, attention to detail, and data entry accuracy.

Strong analytical, research, and problem‑solving abilities.

Ability to independently investigate and resolve AP issues with minimal supervision.

Excellent written and verbal communication skills.

Ability to respond professionally to supplier inquiries and internal department requests.

Proactive, resourceful, and capable of managing multiple priorities.

Ability to learn new accounting systems and processes quickly.

Strong commitment to accuracy, accountability, teamwork, and customer service.

Desired Qualifications

Previous Accounts Payable experience in a healthcare‑related organization is preferred, including hospitals, medical groups, clinics, senior care organizations, or other healthcare service providers.

Hands‑on Oracle Fusion experience is highly preferred but not required.

Position Highlights

Schedule: Monday–Friday | 40 hours per week

Work Arrangement: Hybrid | 2–3 days onsite per week

Assignment: 6-month contract with potential for extension or permanent conversion

Overtime: Required as needed, particularly during month-end close and critical processing periods