Accounts Payable Specialist

Sweetwater Care; Carlsbad (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

401(k) after 6 months

Medical, Dental, Life and Vision

Job summary

Sweetwater Care is hiring an Accounts Payable Specialist for its Carlsbad, CA office. You will manage full-cycle AP, code invoices, and ensure timely payments using Sage Intacct. The role requires 3+ years of AP experience, strong Excel skills, and a keen eye for accuracy.

Responsibilities include vendor reconciliations, 1099 support, and monthly close related to AP. The position emphasizes attention to detail, teamwork, and adherence to internal controls in a fast-paced environment.

Qualifications

• High School diploma or equivalent, required. Some college preferred.
• Minimum 3 years of full-cycle accounts payable experience.
• Proficient in Microsoft Excel, including Pivot Tables and VLOOKUPs.
• Hands-on experience with Sage Intacct preferred or other large ERP system.

Responsibilities

• Process full-cycle accounts payable transactions, including vendor invoices, reimbursements, and check requests.
• Adhere to AP procedures and policies, including controls to ensure invoices are fully captured, properly entered, reviewed and approved by responsible parties prior to payment.
• Code invoices based on allocation rules for multi-entity transactions.
• Utilize Sage Intacct to manage invoice processing and expense reporting.
• Perform vendor statement reconciliations and resolve discrepancies.
• Review aged invoice reports and follow up on outstanding items.
• Prepare and review ACH payment setups and ensure timely payments.
• Coordinate with building vendors for service and billing matters.
• Maintain a listing of vendors with recurring payment schedules.
• Perform monthly close related to AP and provide accounting support.
• Support 1099 year-end reporting processes.
• Respond to internal and external audit requests.
• Participate in continuous improvement of AP processes.

Skills

Attention to detail

Multitasking

Communication

Team player

Education

High School diploma or equivalent

Some college preferred

Tools

Sage Intacct

Microsoft Excel

Pivot Tables

VLOOKUP

ERP systems

Job description

Company Overview

Sweetwater Care is a regional owner-operator of skilled nursing facilities in the Intermountain West States of California, Colorado and Montana, and was founded in December 2017. The owners of Sweetwater Care have over 20 years of combined experience in operating skilled nursing centers and specialize in turnaround opportunities. Our vision is to become the provider with the highest quality of care and be the facility of choice within our communities.

Job Summary:
A healthcare management organization is seeking an experiencedAccounts Payable Specialistto join its accounting team. The ideal candidate will bring strong attention to detail, communication skills, and the ability to manage multiple priorities in a dynamic environment. This is a great opportunity for a motivated team player, looking to join a growing company.

Key Responsibilities:

• Process full-cycle accounts payable transactions, including vendor invoices, reimbursements, and check requests

• Adhere to AP procedures and policies, including controls to ensure invoices are fully captured, properly entered, reviewed and approved by responsible parties prior to payment

• Code invoices based on specific allocation rules for multi-entity transactions

• UtilizeSage Intacctto manage invoice processing and expense reporting

• Performvendor statement reconciliationsand resolve discrepancies

• Review aged invoice reports and follow up on outstanding items

• Prepare and review ACH payment setups and ensure timely payments

• Coordinate with building vendors for service and billing matters

• Maintain a listing of vendors with recurring payment schedule to ensure timely entry and payment.

• Perform monthly close process as it relates to AP, ensuring all invoices are entered or accrued for the month, provide support to the accounting team as needed

• Support1099 year-end reportingprocesses

• Respond to internal and externalauditrequests

• Participate in continuous improvement of AP processes

• Complete special projects as assigned

Required Qualifications:

• High School diploma or equivalent, required. Some college preferred.

• Minimum3 years of full-cycle accounts payableexperience

• Proficient inMicrosoft Excel, includingPivot TablesandVLOOKUPs

• Hands-on experience withSage Intacctpreferred or other large ERP system

Interpersonal Skills & Attributes

• Work independently but also be a team player

• Strong organization skills, including balancing multiple responsibilities and effectively meeting deadlines.

• Demonstrate dependability, initiative, and accountability.

• Proficiency with the necessary applications to perform the day-to-day functions.

• Ability to work in a fast paced, performance driven environment

• Strong customer service and client-facing skills

• Excellent analytical and problem-solving skills

• Good written and verbal communication.

Technical / Hard Skills

• Strong understanding of accounts payable processes

  • Invoice processing

  • Vendor payments

  • Expense reports

• Proficiency in accounting software / ERP systems
  (e.g., SAGE)

• Solid Excel skills (data entry, formulas, pivot tables)

• Knowledge of basic accounting principles

• Familiarity with tax forms (e.g., W-9, 1099)

• Experience with month-end closing and accruals

Knowledge of GAAP

Experience working with vendors and cross-functional teams

Soft Skills

• Strong customer service skills

• High attention to detail and accuracy

• Strong organizational and time-management skills

• Ability to meet deadlines

• Clear written and verbal communication skills

• Problem-solving skills for resolving invoice or vendor discrepancies

• Ability to work independently and as part of a team

Compliance & Professionalism

• Ability to handle confidential financial information

• Understanding of internal controls and audit requirements

• Ethical and dependable work habits

Job Type: Full-time

Pay: $26.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) after 6 months

• Medical, Dental, Life and Vision insurance

Schedule:

• 8-hour shift

• Monday to Friday

• Overtime may be required

Work Location: Office in Carlsbad, CA