Accounts Payable Specialist I

Viejas Casino & Resort; Alpine (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Viejas Casino & Resort in California is seeking an Accounts Payable Specialist responsible for processing invoices and preparing checks for payment in a timely manner. The role requires AP and Workday experience, accurate data entry into the AP system, and diligent vendor communications.

You will verify PO and freight charges, reconcile vendor statements, and support audit activities while maintaining compliance and a high standard of accuracy in a fast-paced environment.

Qualifications

• AP and Workday experience required.
• Inputs invoices into the Accounts Payable Tracking System including invoice number, expense account, due date, and other required information.
• Picks up mail and distributes accordingly.
• Verifies quantities, purchase order numbers, signatures, ledger account numbers and other items.
• Verifies whether the purchase order authorized freight expenses.
• Ensures check request is signed by authorized person and within authorization limits.
• Reconciles all vendor statements to the tracking system.
• Files backup documents for payments.
• Researches any discrepancies related to the invoices and payments.
• Performs clerical duties such as opening, sorting, distributing mail, and filing documents.
• Assists the audit department in filing and organizing.
• Attends all required classes and meetings.
• Protects company assets and reports any fraudulent activity to Surveillance Department and Management.
• Follows company and departmental policies and standard operating procedures, and any applicable governmental laws and regulations.
• Ensures that a clean, safe, hazard-free work environment is maintained.
• Adheres to all company and department policies, procedures, and standard operating guidelines.
• Performs other duties as assigned.
• Does not provide supervision to other team members.
• High school diploma or general education degree (GED).
• California driver’s license required.
• Associate’s degree in Business or related field preferred.
• Must be 21 years of age or older.
• 0 to 1 years of related experience.
• Experience working with 1,000 plus vendors preferred.
• Experience working with automated accounts payable system.
• Good written, verbal, and interpersonal communication skills.
• Basic knowledge of Excel.
• Must be detail-oriented, organized, values teamwork, self-motivated, and ability to multitask.
• Responsible, dependable, punctual; take pride in work.
• Ability to operate 10-key by touch.
• Ability to handle a high volume of work at a fast pace.
• Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
• Ability to multitask and work well under stress.
• Must be a self-starter and able to adjust to change.
• Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates.

Responsibilities

• Process invoices and prepare checks for payment in a timely manner.
• Verify PO numbers, freight charges, and other invoice details; ensure accuracy.
• Reconcile vendor statements and maintain AP records.
• Enter invoices into AP tracking system with required fields.
• Assist audit department with filing and organizing and maintaining documentation.
• Maintain a clean, organized AP environment and adhere to policies.

Skills

Attention to detail

Multitasking

Strong communication skills

Excel

Teamwork

Education

High school diploma or GED

Associate’s degree in Business or related field (preferred)

Tools

Workday

Accounts Payable Tracking System

Excel

Job description

Job Summary

The Accounts Payable Specialist is responsible for processing invoices and preparing checks for payment in a timely manner.

Job Description

• Accounts Payable (AP) and Workday experience (or a comparable platform) is required.
• Inputs invoices into the Accounts Payable Tracking System including invoice number, expense account, due date, and other required information.
• Picks up mail and distributes accordingly.
• Verifies quantities, purchase order numbers, signatures, ledger account numbers and other items.
• Verifies whether the purchase order authorized freight expenses.
• Ensures check request is signed by authorized person and within authorization limits.
• Reconciles all vendor statements to the tracking system.
• Files backup documents for payments.
• Researches any discrepancies related to the invoices and payments.
• Performs clerical duties such as opening, sorting, distributing mail, and filing documents.
• Assists the audit department in filing and organizing.
• Attends all required classes and meetings.
• Protects company assets and reports any fraudulent activity to Surveillance Department and Management.
• Follows company and departmental policies and standard operating procedures, and any applicable governmental laws and regulations.
• Ensures that a clean, safe, hazard-free work environment is maintained.
• Adheres to all company and department policies, procedures, and standard operating guidelines.
• Performs other duties as assigned.
• Does not provide supervision to other team members.
• High school diploma or general education degree (GED).
• California driver’s license required.
• Associate’s degree in Business or related field preferred.
• Must be 21 years of age or older.
• 0 to 1 years of related experience.
• Experience working with 1,000 plus vendors preferred.
• Experience working with automated accounts payable system.
• Good written, verbal, and interpersonal communication skills.
• Basic knowledge of Excel.
• Must be detail-oriented, organized, values teamwork, self-motivated, and ability to multitask.
• Responsible, dependable, punctual; take pride in work.
• Ability to operate 10-key by touch.
• Ability to handle a high volume of work at a fast pace.
• Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
• Ability to multitask and work well under stress.
• Must be a self-starter and able to adjust to change.
• Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates.

Hiring Preference

The Viejas Band of Kumeyaay Indians is an equal opportunity employer. Consistent with tribal and federal law, the Viejas Band of Kumeyaay Indians applies Native American preference in hiring.