Accounts Payable Specialist (Hybrid – Marin County)

Sfbayhcc; San Rafael (CA); Hybrid; USD 75,000 - 80,000; Full time

Job summary

Perfect Timing Personnel Services, Inc. in San Rafael, CA, is seeking an Accounts Payable Specialist for a hybrid Marin County role. You will own end-to-end payables, expense processing, and related accounting tasks, collaborating with a busy finance team.

The ideal candidate has proven AP experience, keen attention to detail, and comfort working cross-functionally with internal teams and vendors. Hybrid schedule requires at least two days onsite weekly.

Qualifications

• Experience in accounts payable and general accounting support.
• Attention to detail with ability to manage multiple deadlines.
• Ability to communicate clearly with internal teams and vendors.

Responsibilities

• Run the accounts payable process: invoice coding, data entry, check processing, and payment reconciliation.
• Ensure contract compliance by obtaining approvals and updating records.
• Administer credit card program: issue/cancel cards, reconcile, and pay monthly bills.
• Manage expense reporting: train users, approve/pay, import activity.
• Maintain vendor documentation and 1099s, collect W-9s, prepare year-end forms.
• Maintain fixed assets register and post monthly journal entries.
• Reconcile balance sheet accounts and support budget-to-actual reporting.
• Be primary contact for administrative expense questions and budgeting support.

Skills

Accounts payable

Vendor coordination

Reconciliations

Cross-functional communication

Job description

3. Accounts Payable Specialist (Hybrid – Marin County)# Accounts Payable Specialist (Hybrid – Marin County)**Perfect Timing Personnel Services, Inc.**819 A St, San Rafael, CA 94901, USA Start Date03/26/2026Order Type : DirectHireAccounts Payable Specialist (Hybrid – Marin County)Full-time | Non-Exempt | Hybrid (minimum 2 days onsite/week) | Marin County (North Bay)A mission-driven organization in Marin County is hiring an Accounts Payable Specialist to support a collaborative finance team. This role is ideal for a detail-oriented AP professional who enjoys building strong internal partnerships, improving processes, and owning end-to-end payables, expense, and related accounting tasks.What you’ll doYou’ll support the finance function with a wide range of AP and accounting responsibilities, including:* Run the accounts payable process: invoice coding, data entry, check voids, positive pay, check distribution for signature, mailing checks, ACH entry, and resolving invoice/payment discrepancies.* Contract and policy compliance support: ensure new contracts follow internal policies by obtaining approvals and maintaining/updating contract records in the accounting system.* Credit card program administration: issue/cancel cards, reconcile receipts, pay monthly billings, and work with the card provider to resolve disputes.* Expense reporting administration: manage user accounts, train users, approve/pay expense reports, and import transaction activity into the accounting system.* Vendor documentation and 1099s: maintain W-9s for all vendors and collect W-9s before paying new vendors; analyze year-end vendor activity and prepare/transmit 1099s.* Fixed assets + journal entries: maintain the fixed asset register, prepare monthly reconciliations, and post journal entries (accruals, prepaid expenses, fixed asset entries, and other items as needed).* Reconciliations and reporting: reconcile balance sheet accounts, review online banking activity daily (including ACH returns), and support budget-to-actual reconciliations for administrative expenses on a monthly/quarterly/annual basis.* Department support: act as a primary point of contact for teams with questions about administrative expense transactions and help with operating expense budgeting.What we’re looking for* Proven experience in accounts payable and general accounting support (invoice processing, reconciliations, vendor coordination).* Strong attention to detail and ability to manage multiple priorities and deadlines.* Comfort working cross-functionally and communicating clearly with internal teams and vendors.* Experience with accounting systems, expense platforms, and online banking workflows (positive pay/ACH) is helpful.Work setup* Hybrid role requiring at least two days onsite per week.Compensation* 75-80K/yearApply at